Annual Audit 2017-18

Section 1 — Annual Governance Statement 2017/18

We acknowledge as the members of:

our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2018, that:


1. We have put in place arrangements tor effective financial management during the year, and for the preparation of the accounting statements.

2. We maintained an adequate system of intemal control induding measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.

3. We took all reasonable steps to assure ourselves that there are no matters of actuat or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances.

4. We provided proper opportunity during the year for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations.

5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or extemal insurance cover where required.

6. We maintained throughout the year an adequate and effective system of intemal audit of the accounting records and control systems.

7. We took appropriate action on all matters raised in reports from intemat and external audit.

8. We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and. where appropriate, have included them in the accounting statements.

9. (For local councils only) Trust funds including charitabte. In our capacity as the sote managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and, If required, independent examination or audit,

This Annual Governance Statement is approved by this authority and recorded as minute reference: /05 / I

11/05/ 16

dated

that!hiS authority:

ptepared its accounting statements in accomance with the Accounts and Audit Regulations.

made proper arrangements and accepted responsibility for safeguarding the public money and resources in its cha'ge.

has only done what it has the legal power to do and has complied with Proper Pæctlces in doing so.

during Yle year gave all persons interested the opportunity to inspect and ask questions about fils authority's accounts.

considered and documented the financial and other risks it faces and dealt wlth them properly.

arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether intemal controls meet the needs of this smaller authority.

lesponded to matters bmught to its attention by intemal and extemal audit.

disclosed everything it should have about its business activity during the year including events tking place after the year end if relevant.

NIA has met all of its responsibilities where it is a sole managing trustee of a local trust or trusts.

Signed by the Chairman and Clerk of the meeting where approval is given:

Chairman

Clerk

5 Of


Section 2 Accounting Statements 2017/18 for

1. Balances brought forward

Total balances and reserves at the beginning of the year as recorded in the financial records. Value must agree to Box 7 of previous year.

2. (+) Precept or Rates and Levies

600 D

€363

Total amount ofprecept (or for IDBs rates and levies) received or receivable in the year, Exclude any grants received

3. (+) Total other receipts

 

Total income or receipts as recorded in the cashbook less the precept or rates/levies received (line 2). Include any grants received.

4. (-) Staff costs

Total expenditure or payments made to and on behalf of all employees. Include salaries and wages, PAYE and NI (employees and employers), pension contributions and employment expenses.

5. (-) Loan interest/capital repayments

Ni l

Total expenditure or payments of capital and interest made during the year on the authority's borrowings (if any).

6. (-) A! other payments

Total expenditure or payments as recorded in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5).

7. (z) Balances carried forward

Total balances and reserves at the end of the year. Must equal (1+2+3) - (4+5+6).

8. Total value of cash and short term investments

The sum of all current and deposit bank accounts, cash holdings and short term investments held as at 31 March — To agree with bank reconciliation.

 

9. Total fixed assets plus long term investments and assets

30000

30000

The value of all the property the authority owns — it is made up of all its fixed assets and long term investments as at 31 March.

 

10. Total borrowings

Ni l

The outstanding capital balance as at 31 March of all loans from third parties (including PWLB)

 

11. (For Local Councils Only) Disclosure note re Trust funds (including charitable)

 

 

The Council acts as sole trustee for and is responsible for managing Trust funds or assets.

 

 

 

N.B. The figures in the accounting statements above do not include any Trust transactions.

 

Certificate of Exemption

To be completed only by smaller authorities where the higher of gross income or gross expenditure did not exceed E25,OOO in the year of account ended 31 March 2018, and that wish to certify themselves as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015

There is no requirement to have a limited assurance review or to submit an Annual Governance and Accountability Return to the external auditor, provided that the authority has certified itself as exempt at a meeting of the authority after 31 March 2018 and a completed Certificate of Exemption is submitted notifying the external auditor.

CbMCi(

certifies that during the financial year 2017/18, the higher of the authority's gross income for the year or gross annual expenditure, for the year did not exceed E25,OOO

Annual gross income for the authority 2017/18:

Annual gross expenditure for the authority 2017/18:

There are certain circumstances in which an authority will be unable to certify itself as exempt, so that a limited assurance review will still be required. If an authority is unable to confirm the statements below then it cannot certify itself as exempt and it must submit the completed Annual Governance and Accountability Return Part 3 to the external auditor to undertake a limited assurance review for which a fee of E200 *VAT will be payable.

By signing this Certificate of Exemption you are confirming that:

     The authority has been in existence since before 1st April 2014

     In relation to the preceding financial year (2016/17), the external auditor has not:

     issued a public interest report in respect of the authority or any entity connected with it

     made a statutory recommendation to the authority, relating to the authority or any entity connected with it

     issued an advisory notice under paragraph 1(1) of Schedule 8 to the Audit and Accountability Act 2014 ("the Act"), and has not withdrawn the notice

     commenced judicial review proceedings under section 31 (1) of the Act

     made an application under section 28(1) of the Act for a declaration that an item of account is unlawful, and the application has not been withdrawn nor has the court refused to make the declaration

     The court has not declared an item of account unlawful after a person made an appeal under section 28(3) of the Act.

If you are able to confirm that the above statements apply and that the authority neither received gross income, nor incurred gross expenditure, exceeding E25,OOO, then the Certificate of Exemption can be signed and submitted to the external auditor.

The Annual Internal Audit Report, Annual Governance Statement, Annual Accounting Statements, an analysis of variances and the bank reconciliation plus the information required by Regulation 15 (2), Accounts and Audit Regulations 2015 including the period for the exercise of public rights still need to be fully completed and, along with a copy of this certificate, published on a public website* before 2 July 2018. By signing this certificate you are also confirming that this will be done.

Signed by the Responsible Financial Officer                                                                                       Date

Signed by Chairman

Date

L-/061\6

Email

Telephone number

*Published web address (not applicable to Pansh Meetings)

This Certificate of Exemption should be returned as soon as possible after certification to your external auditor.

3

Annual Internal Audit Report 2017/18

CocÜIc'i I

This authority's internal auditor, acting independently and on the basis of an assessment of risk, carried out a selective assessment of compliance with relevant procedures and controls to be in operation during the financial year ended 31 March 2018.

The internal audit for 2017/18 has been carried out in accordance with this authority's needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and alongside are the internal audit conclusions on whether, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of this authority.

 

A. Appropriate accounting records have been properly kept throughout the financial year.

 

ohéöf3$hé:fQlioWjng

Nott

 

 

 

 

 

B. This authority complied with its financial regulations, payments were supported by invoices, all expenditure was approved and VAT was appropriately accounted for.

 

 

 

 

C. This authority assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these.

 

 

 

 

D. The precept or rates requirement resulted from an adequate budgetary process; progress against the budget was regularly monitored; and reserves were appropriate.

V/

 

 

 

E. Expected income was fully received, based on correct prices, properly recorded and promptly banked; and VAT was appropriately accounted for.

 

 

 

 

F. Petty cash payments were properly supported by receipts, alt petty cash expenditure was approved and VAT appropriately accounted for.

 

 

 

 

G. Salaries to employees and allowances to members were paid in accordance with this authority's approvals, and PAYE and NI requirements were properly applied.

 

 

 

 

H. Asset and investments registers were complete and accurate and properly maintained.

 

 

 

 

l. Periodic and year-end bank account reconciliations were properly carried out.

 

 

 

 

J. Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure), agreed to the cash book, supported by an adequate audit trail from underlying records and where appropriate debtors and creditors were properly recorded.

 

 

 

K. (For local councils only)

Trust funds (including charitable) — The council met its responsibilities as a trustee.

 

 

Nöt;

:applicåblé

 

 

 

 

 

 

For any other risk areas identified by this authority adequate controls existed (list any other risk areas on separate sheets if needed).

Date(s) intemal audit undertaken

Signature of person who

Name of person who canied out the internal audit

Z R, •TOF/IVSor.J

carried out the intemal audit

Date

*If-the response Is *no' please State the 'implications and action-béihg taken to address any weakness in control identified (add. separate

Ifthe response is 'not covered' plea-se statewhen the.moSt recent internal audit work was ddhe in:this area arid. when :itis rie*tplanned, or, if cdveräge _is not-requited, the annual -audit report must-explain why not (addseparatesheets if-needed).

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