Section 1 — Annual Governance Statement 2017/18
We acknowledge as the members of:
our responsibility for ensuring that there is a sound system
of internal control, including arrangements for the preparation of the
Accounting Statements. We confirm, to the best of our knowledge and belief,
with respect to the Accounting Statements for the year ended 31 March 2018,
that:
1. We have put
in place arrangements tor effective financial management during the year, and
for the preparation of the accounting statements.
2. We maintained
an adequate system of intemal control induding measures designed to prevent and
detect fraud and corruption and reviewed its effectiveness.
3. We took all
reasonable steps to assure ourselves that there are no matters of actuat or
potential non-compliance with laws, regulations and Proper Practices that could
have a significant financial effect on the ability of this authority to conduct
its business or manage its finances.
4. We provided
proper opportunity during the year for the exercise of electors' rights in
accordance with the requirements of the Accounts and Audit Regulations.
5. We carried
out an assessment of the risks facing this authority and took appropriate steps
to manage those risks, including the introduction of internal controls and/or
extemal insurance cover where required.
6. We maintained
throughout the year an adequate and effective system of intemal audit of the
accounting records and control systems.
7. We took
appropriate action on all matters raised in reports from intemat and external
audit.
8. We considered
whether any litigation, liabilities or commitments, events or transactions,
occurring either during or after the year-end, have a financial impact on this
authority and. where appropriate, have included them in the accounting
statements.
9. (For local
councils only) Trust funds including charitabte. In our capacity as the sote
managing trustee we discharged our accountability responsibilities for the
fund(s)/assets, including financial reporting and, If required, independent
examination or audit,
This Annual Governance Statement is approved by this authority
and recorded as minute reference: /05 / I
11/05/ 16
dated
that!hiS authority:
ptepared its accounting statements in accomance with
the Accounts and Audit Regulations.
made proper arrangements and
accepted responsibility for safeguarding the public money and resources in its
cha'ge.
has only done what it has the legal power to do and has
complied with Proper Pæctlces in doing so.
during Yle year gave all persons interested the opportunity to
inspect and ask questions about fils authority's accounts.
considered and documented the financial and other risks it
faces and dealt wlth them properly.
arranged for a competent person, independent of the financial controls
and procedures, to give an objective view on whether intemal controls meet the
needs of this smaller authority.
lesponded to matters bmught to its attention by intemal and
extemal audit.
disclosed everything it should have about its business
activity during the year including events tking place after the year end if
relevant.
NIA has met all of its responsibilities where it is a sole
managing trustee of a local trust or trusts.
Signed by the Chairman and Clerk of the meeting where approval
is given:
Chairman
Clerk
5 Of
Section 2 Accounting Statements
2017/18 for
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1. Balances
brought forward
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Total balances and
reserves at the beginning of the year as recorded in the financial records.
Value must agree to Box 7 of previous year.
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2.
(+) Precept or Rates and Levies
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600 D
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€363
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Total amount ofprecept (or
for IDBs rates and levies) received or receivable in the year, Exclude any
grants received
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3. (+) Total other receipts
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Total income or receipts
as recorded in the cashbook less the precept or rates/levies received (line
2). Include any grants received.
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4. (-) Staff costs
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Total expenditure or payments made to and
on behalf of all employees. Include salaries and wages, PAYE and NI
(employees and employers), pension contributions and employment expenses.
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5. (-) Loan
interest/capital repayments
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Total expenditure or payments of capital
and interest made during the year on the authority's borrowings (if any).
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6. (-) A! other payments
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Total expenditure or payments as recorded
in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5).
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7. (z)
Balances carried forward
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Total balances and reserves at the end of
the year. Must equal (1+2+3) - (4+5+6).
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8. Total value of cash and
short term investments
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The sum of all current and
deposit bank accounts, cash holdings and short term investments held as at 31
March — To agree with bank reconciliation.
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9. Total fixed assets plus
long term investments and assets
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30000
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30000
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The value of all the property the authority
owns — it is made up of all its fixed assets and long term investments as at
31 March.
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10. Total borrowings
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The outstanding capital balance as at 31 March of
all loans from third parties (including PWLB)
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11. (For Local Councils
Only) Disclosure note re Trust funds (including charitable)
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The Council acts as sole trustee for and is
responsible for managing Trust funds or assets.
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N.B. The figures in the accounting statements
above do not include any Trust transactions.
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Certificate of Exemption
To be completed
only by smaller authorities where the higher of gross income or gross
expenditure did not exceed E25,OOO in the year of account ended 31 March 2018,
and that wish to certify themselves as exempt from a limited assurance review
under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015
There is no requirement to have a limited assurance review or to
submit an Annual Governance and Accountability Return to the external auditor,
provided that the authority has certified itself as exempt at a meeting of the
authority after 31 March 2018 and a completed Certificate of Exemption is
submitted notifying the external auditor.
CbMCi(
certifies that during the financial year 2017/18, the higher of the
authority's gross income for the year or gross annual expenditure, for the year
did not exceed E25,OOO
Annual gross income for the authority 2017/18:
Annual gross expenditure for the authority 2017/18:
There are certain circumstances in which an authority will be unable
to certify itself as exempt, so that a limited assurance review will still be
required. If an authority is unable to confirm the statements below then it
cannot certify itself as exempt and it must submit the completed Annual
Governance and Accountability Return Part 3 to the external auditor to
undertake a limited assurance review for which a fee of E200 *VAT will be
payable.
By signing this Certificate of Exemption you are confirming that:
• The
authority has been in existence since before 1st April 2014
• In
relation to the preceding financial year (2016/17), the external auditor has
not:
• issued
a public interest report in respect of the authority or any entity connected
with it
• made a
statutory recommendation to the authority, relating to the authority or any
entity connected with it
• issued
an advisory notice under paragraph 1(1) of Schedule 8 to the Audit and
Accountability Act 2014 ("the Act"), and has not withdrawn the notice
• commenced
judicial review proceedings under section 31 (1) of the Act
• made
an application under section 28(1) of the Act for a declaration that an item of
account is unlawful, and the application has not been withdrawn nor has the
court refused to make the declaration
•
The court has not declared an item of account
unlawful after a person made an appeal under section 28(3) of the Act.
If you are able to confirm that the above statements apply and that
the authority neither received gross income, nor incurred gross expenditure,
exceeding E25,OOO, then the Certificate of Exemption can be signed and
submitted to the external auditor.
The Annual Internal Audit Report, Annual Governance Statement, Annual
Accounting Statements, an analysis of variances and the bank reconciliation
plus the information required by Regulation 15 (2), Accounts and Audit
Regulations 2015 including the period for the exercise of public rights still
need to be fully completed and, along with a copy of this certificate,
published on a public website* before 2 July 2018. By signing this certificate
you are also confirming that this will be done.
Signed
by the Responsible Financial Officer Date
Signed by Chairman
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Date
L-/061\6
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Email
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Telephone number
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*Published
web address (not applicable to Pansh Meetings)
This Certificate of Exemption should be
returned as soon as possible after certification to your external auditor.
3
Annual
Internal Audit Report 2017/18
CocÜIc'i I
This authority's internal auditor, acting independently and on the
basis of an assessment of risk, carried out a selective assessment of
compliance with relevant procedures and controls to be in operation during the
financial year ended 31 March 2018.
The
internal audit for 2017/18 has been carried out in accordance with this
authority's needs and planned coverage. On the basis of the findings in the
areas examined, the internal audit conclusions are summarised in this table.
Set out below are the objectives of internal control and alongside are the
internal audit conclusions on whether, in all significant respects, the control
objectives were being achieved throughout the financial year to a standard adequate
to meet the needs of this authority.
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A. Appropriate accounting records have been
properly kept throughout the financial year.
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ohéöf3$hé:fQlioWjng
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Nott
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B. This authority complied with its
financial regulations, payments were supported by invoices, all expenditure
was approved and VAT was appropriately accounted for.
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C. This authority assessed the significant
risks to achieving its objectives and reviewed the adequacy of arrangements
to manage these.
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D. The precept or rates requirement resulted
from an adequate budgetary process; progress against the budget was regularly
monitored; and reserves were appropriate.
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E. Expected income was fully received, based
on correct prices, properly recorded and promptly banked; and VAT was
appropriately accounted for.
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F. Petty cash payments were properly
supported by receipts, alt petty cash expenditure was approved and VAT
appropriately accounted for.
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G. Salaries to employees and allowances to
members were paid in accordance with this authority's approvals, and PAYE and
NI requirements were properly applied.
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H. Asset and
investments registers were complete and accurate and properly maintained.
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l. Periodic and
year-end bank account reconciliations were properly carried out.
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J. Accounting statements prepared during the
year were prepared on the correct accounting basis (receipts and payments or
income and expenditure), agreed to the cash book, supported by an adequate
audit trail from underlying records and where appropriate debtors and
creditors were properly recorded.
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K. (For local councils only)
Trust funds (including charitable) — The
council met its responsibilities as a trustee.
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Nöt;
:applicåblé
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For any other risk areas identified by this
authority adequate controls existed (list any other risk areas on separate
sheets if needed).
Date(s) intemal audit undertaken
Signature of person who
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Name of person who canied out the internal audit
Z R, •TOF/IVSor.J
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carried out the intemal
audit
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Date
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*If-the response Is *no'
please State the 'implications and action-béihg taken to address any weakness
in control identified (add. separate
Ifthe response is 'not covered' plea-se
statewhen the.moSt recent internal audit work was ddhe in:this area arid. when
:itis rie*tplanned, or, if cdveräge _is not-requited, the annual -audit report
must-explain why not (addseparatesheets if-needed).
4