29 January 2018


Meeting held in Harlaston Village Hall

on Monday 29 January 2018 at 7.30pm




OPEN FORUM (7.30pm onwards)   The planning application for a 32,000 free range, laying hens was discussed.


Apologies for absence   Peter Timmis


                   Declarations of Interest None


To approve Minutes of the Meeting held on 27 November 2017


                   Matters Arising on the Minutes:






District and County Council Matters


                   Any Other Business


                   Date of next Meeting Monday 26th March 2018


Public participation takes place during open forum.  This occurs before every parish council meeting.  It gives residents of the parish the opportunity to put their views forward to the parish council or ask questions about parish council business. 



Present:                   Cllrs P Whitehouse (Chairman),

T Armstrong, S Forest, L Joyce, P Timmis, A Riches



In attendance:        Mr I Van Arkadie (Clerk), 1 member of the public


Apologies:               There were none.


Declarations of Interest

There were none


Election of New Councillor

Three expressions of interest had been received, though one had later been withdrawn. The two people still interested were Ms Emma Hollis (who was unable to attend) and Mr Chris Foster who was present. Mr Foster was invited to tell the council something about himself and his reasons for putting himself forward. A vote was then taken by secret ballot. Mr Foster was duly elected as the new parish councillor.


Minutes of the Previous Meeting

The minutes of the meeting held on 26 September 2017 were approved. This was proposed by Councillor Forest and seconded by Councillor Armstrong. It was noted that one minor amendment was required which the Clerk agreed to make.     


Public Open Forum

No issues were raised.


Matters Arising and Correspondence

The latest situation with the bus subsidy review was that the report had been called in by Staffordshire county councillors. It was likely this would delay its implementation, but how long for was unclear. It was known that County Councillor White had held a number of meetings with parish councillors from around the Mease Valley, largely at the instigation of Clifton Campville Parish Council. The Clerk understood that – at the suggestion of one of the Edingale councillors – Councillor White had written to Midland Classic, the bus company providing local services in South Derbyshire, to inquire if they would consider offering a service and what their terms were likely to be. The Clerk would check for updates and report back.

The Clerk had ascertained that – under current County Council policy – Harlaston would not be provided a grit bin. He agreed to make inquiries to ensure that gritting would still take place.

Councillor Armstrong reported that the speed camera van had recently been in Harlaston, but that no excessive speed had been recorded. The meeting expressed surprise at this. Councillor Armstrong reported that the grant for the purchase of community speedwatch equipment had been approved for March 2018 but that more volunteers were needed. It was agreed to put out a request for these in the village newsletter.


Parish Council Action Plan

Councillor Joyce had provided an action plan which was checked line by line. All agreed it was a useful tool.

Playground – Councillor Riches reported that considerable progress had been made in seeking funding with applications made to the Staffordshire Community Development Fund (£1,000), Veola (£1,000) and the Big Lottery Fund (£10,000). Applications were being prepared for Biffa and Tesco. If all of these were successful then the total secured would be in the region of £31,000. It was confirmed that the Playground was owned by the Parish Council as this detail was required by some potential funders. The Clerk agreed to supply details of the local funding contact for Tarmac to Councillor Riches. It was agreed that a village consultation was still needed but that it would be best to undertake this once some draft plans had been prepared. It was also noted that the situation with the CIL/Section 106 was key to this and the Clerk agreed to contact Lichfield District Council to check if there was any progress.

Village Plans – Councillor Timmis outlined the reasons why a plan could be useful: to help influence future development decisions and to help secure external funding. It was agreed to re-circulate links to other plans to help inform future discussions. The Clerk would action this.

Defibrilator – Councillor Riches agreed to check the condition of this on a monthly basis.

Dog Fouling – Councillor Joyce had obtained leaflets to deliver. The Clerk would chase LDC about funding for a notice on the green at Churchside.

It was agreed to leave developing the website for the time being as – though it would benefit from some development -  it was currently satisfactory.

Best Kept Village – the village tidy day was agreed for 29 April 2018.

Grass Cutting – it was agreed to pay Cliff Brown an additional £10 per month for diesel. This was proposed by Councillor Riches and seconded by Councillor Forest.

The condition of the layby opposite Osbourne House was raised. The Clerk agreed to make enquiries to confirm the ownership of the area.

It was agreed that Councillor Whitehouse would purchase new planters to use with the new road signs. This was proposed by Councillor Joyce and seconded by Councillor Forest.



A letter had been received from Christopher Pincher MP concerning a campaign to create a memorial to local people killed in post-1945 conflicts. It was not known if any Mease Valley persons had died in these conflicts and it was agreed that the Chairman would contact Mr Tiso to see if he knew of any. Councillor Riches agreed to act as the Parish Council’s representative on any future work on this.



The Clerk reported that the Current Account balance stood at £17,562.99 and that this included monies transferred in from the Business Reserve Account (12/6/13) £77.31; from the Village Green Account (12/6/13) £4,890.30; from the Coventry Building Society Account - Playground Account (3/3/14) £2,367.90. Money spent in these areas since these amounts were transferred were Playground  (Spikes) £99.00 and the Village Green (John Mason) £340.00 giving a revised total of         £6896.51. It was also the case that the Current Account had incurred expenditure on the playground totaling £1,429.20 in 2012-13; this expenditure should have been coded to the Coventry account. The playground monies transferred from the Coventry account were therefore actually £938.70. Compared with previous years, the Current Account balance was November 2016: £14,292.96 and November 2015: £14,844.43.

The following cheques were approved for payment:

Clerk’s Salary: £106.00.

Clerk’s Expenses £42.00

Purchase of laptop computer and associated software: £389.95. It was noted that this was to be the property of the Parish Council and would be paid using the Transparency Fund monies.

Harlaston Village Hall: £90.00

St Matthew’s PCC: £70.00.

These were proposed by Councillor Forest, seconded by Councillor Riches and duly carried.

The Clerk reported that the precept for 2017-18 was £8,863 an increase of £2, 863 on previous years. The increase had been sought in order to help fund the works on the playground. The Clerk suggested that the same amount be sought for 2018-19. He circulated a breakdown of the council’s expenditure and this was discussed. The Parish Council supported the Clerk’s suggestion. This was proposed by Councillor Timmis, seconded by Councillor Forest and duly carried.



Application number 17/01557/FUL by Mr and Mrs Lee at Portway Farm was discussed. Councillors expressed some concern that there should be no intention to apply for planning permission on the twelve acres surrounding the property and that there should be no change of status in the designation of what is currently agricultural land.  The Clerk would communicate this to the Planning Authority.


District and County Council Matters

There was none.


Any Other Business

It was agreed to replace the flag in the churchyard. This was proposed by Councillor Forest and seconded by Councillor Riches.

It was agreed to proceed with the annual playground inspection as proposed by Councillor Riches and seconded by Councillor Forest. The Clerk would talk to the council’s insurers to clarify the position with regard to the council’s liabilities in this area.


Open Forum

No issues were raised.


Date of Next Meeting(s)


Monday 29 January 2018;

Monday 26 March 2018

Monday 21 May 2018

Monday 16 July 2018

Monday 24 September 2018

Monday 26 November 2018

 All beginning at 7.30 pm.  


The Clerk would ensure that this was publicized in the parish magazine