Harlaston Parish Council

Parish Councillors

Chairman Cllr P. Whitehouse
The Old School
Main Road
Harlaston
Tamworth
B79 9HT
Councillor Cllr Sue Forest
Osborne House
Main Road
Harlaston
Tamworth
B79
Councillor
Councillor
Vice chairperson
Cllr Louise Joyce
The Greenyard
Main Road
Harlaston
Tamworth
B79 9JX
Councillor
Councillor Cllr Tony Armstrong
Mease House
76 Main Road
Harlaston
Tamworth
B79 9HT
Councillor
Clerk to the Parish Council Ian Van Arkadie
17 Rowley Close
Edingale
Tamworth
B79 9LN
Tel: 01827 383140
Email:  Harlastonpc@gmail.com
Councillor Chris Foster
Main Road
Harlaston
Tamworth, Staffs
B79 9HT
Email chris_a_foster@hotmail.com

Dates of Parish Council Meetings

Next meeting Monday 16th July 2018
Monday 24th September 2018
Monday 26th November 2018
All at 7.30 pm onwards.
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MINUTES OF AN EXTRAORDINARY MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 25 June 2018 AT 7.30pm

 

Present:                   Cllrs P Whitehouse (Chairman),

T Armstrong, S Forest, C Foster 

In attendance:        Mr I Van Arkadie (Clerk), 1 member of the public

Apologies:               Cllr L Joyce

Declarations of Interest

There were none

Public Open Forum

Mr M Grove asked if the Parish Council would consider making a contribution to the cost of the repairs to the church clock. Initial quotations from Smiths of Derby had put the cost at in excess of £800, but the Parochial Church Council had negotiated and secured a reduced cost of around £350. It was agreed that the Parish Council would consider this at its full meeting in July. The Council felt that this could be linked to the allocation of the income raised through the Open Gardens. This would necessitate some dialogue with the Parochial Church Council.  

Minutes of the Previous Meeting

As this was an extraordinary meeting the minutes of the May meeting were not considered and it was agreed to do this at the main meeting in July.

Matters Arising and Correspondence

There was none.

Bus Update

There was a discussion about the latest situation with the buses. Correspondence had been received from Councillor Anthony Mason of Edingale Parish Council. Tribute was paid to Councillor Mason who had doggedly and determinedly pursued the issue with both Staffordshire County Council and the bus operators. Nevertheless, from the somewhat lengthy correspondence to which the Parish Council had been copied, it now seemed clear that Staffordshire County Council would not be offering any financial subsidy and that the recent re-tendering exercise had come to nothing.  The point at issue was whether Harlaston now felt able and willing to join Edingale and Elford in supporting a part-time bus service providing a limited service between certain Mease Valley villages and Tamworth town centre. The information provided was based on a number of assumptions and also included a £3.00 voluntary contribution from passengers on each journey. These suggested that the annual cost to the Parish Council would be in the region of £1872 (or £36 per week) minus any voluntary contribution made by passengers from Harlaston. The Parish Council had reservations about this. There was concerns about the impact on the council’s reserves, the financial viability of such a service in the long term, the availability of other possible options such as shared taxis or lifts and the perceived impracticality of the current timetable (whereby passengers had to wait around 3 hours in Tamworth for the return trip). Whilst a small number in the village had expressed the wish to use a bus service, councillors remained unconvinced. It was agreed to seek further information and maintain a close watching brief in the situation.

Action: Clerk 

Finance

The Clerk reported on the recent internal audit which had been undertaken by the usual internal auditor and concluded successfully. The auditor, Mr Keith Johnson, had once again completed the work for free. It was agreed to write to Mr Johnson thanking him for this. The Clerk explained the audit process and circulated a financial summary detailing the council’s expenditure for the 2017-18 financial year. Councillors considered this and reported that they were happy with it. Councillor Foster suggested included new columns for planned and unplanned expenditure and the Clerk agreed to consider this for next year. The Clerk explained that it was now necessary to sign off the Annual Internal Audit Report required for submission to the external audit (though no external audit would actually be done).

This was proposed and seconded by Councillors Armstrong and Foster and duly carried.

Action: Chairman and Clerk

A number of cheques were approved for payment:

996 Pat Whitehouse for plants          £76.90

997 Clerk Expenses for May              £22.50

998 Clerk Salary May (net)                £129.07

999 Clerk Additional Hours (audit)   £148.93

This was proposed by Councillor Foster seconded by Councillor Forest and duly carried.

Planning

The Clerk agreed to contact LDCC Planning regarding changes to the application at Calcotts Farm with particular reference to highways issues.

The Clerk reported on changes to the application at Fish Pits Farm. Members were already aware of this and had n particular concerns.

Action: Clerk

Open Forum

No issues were raised.

Date of Next Meeting(s)

Monday 16 July 2018

The Clerk would ensure that this was publicized in the parish magazine.

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HARLASTON PARISH COUNCIL

Chairman of the Parish Council:

Cllr P Whitehouse

Old School House

Main Road

Harlaston

Tamworth B79 9JS

Tel: 01827 383590

Clerk to the Parish Council:

Mr I Van Arkadie

17 Rowley Close

Tamworth

 B79 9LN

Tel: 077199 26576

e-mail:harlastonpc@gmail.com

 

To:      Members of Harlaston Parish Council

           

You are hereby summoned to attend a Meeting of the Parish Council to be held in

Harlaston Village Hall on Monday16 July 2018 at 7.30pm.    

 

 

AGENDA

 

Open Forum 7.30 pm onwards – to include discussion of bus   

options

 

Apologies for absence

 

                        Declarations of Interest

 

                        To approve Minutes of the Meeting held on 26 June 2018

 

                        Matters Arising on the Minutes

           

                        Correspondence:

 

                        Parish Council Vacancies

 

                        Finance: Current account; cheques; clerks wages; insurance

 

Planning

 

Best Kept Village

 

Playground Funding Update

 

District and County Council Matters

 

                        Any Other Business

 

                        Date of next Meeting

Open Forum (15 mins)





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Exercise of Public Rights

Members of the public have the right to inspect the Parish Council's accounts and accounting records during the period Monday 2 July 2018 up to and including Friday 10 August.

Members of the public wishing to exercise this right should contact the Clerk to the Parish Council, Mr Ian Van Arkadie, on 077199 26576 to make the necessary arrangements..

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Minutes of Parish Council Meetings 

2014

.

Harlaston Parish Council

Details of public land and building assets

2016-17

The following public land is owned by the Parish Council:

Harlaston Village Play Area

Located off Manor Lane, Harlaston

Grid reference: SK216109

Approximate area: 1,500 m² (0.37 acres)

There are no building assets owned by the Parish Council.


Harlaston Parish Council

Items of Expenditure Above £100.00

2016-17

 

Date

Purpose

Excl VAT

£

Non Recoverable VAT £

Recoverable VAT

£

Total

£

11/4/16

Salary

125.40

 

 

125.40

11/14/16

Maintenance

170.00

 

 

170.00

5/5/16

Salary

102.55

 

 

102.55

19/5/16

Maintenance

170.00

 

 

170.00

19/5/16

Subscription

146.00

 

 

146.00

20/5/16

Salary

102.95

 

 

102.95

20/6/16

Insurance

509.79

 

 

509.79

20/6/16

Maintenance

197.76

 

49.44

247.20

4/7/16

Salary

102.95

 

 

102.95

17/7/16

Maintenance

170.00

 

 

170.00

17/7/16

Maintenance

170.00

 

 

170.00

1/8/16

Maintenance

170.00

 

 

170.00

1/8/16

Salary

102.95

 

 

102.95

15/9/16

Salary

102.95

 

 

102.95

23/9/16

Maintenance

2,192.60

 

438.52

2,631.12

23/9/16

Maintenance

170.00

 

 

170.00

29/9/16

Salary

114.95

 

 

114.95

29/9/16

Maintenance

105.00

 

21.00

126.00

4/11/16

Salary

102.95

 

 

102.95

4/11/16

Maintenance

170.00

 

 

170.00

6/12/16

Salary

102.95

 

 

102.95

6/1/17

Salary

125.40

 

 

125.40

13/3/17

Election Expenses (LDC)

110.09

 

 

110.09

30/3/17

Salary

125.40

 

 

125.40

30/3/17

Subscription

138.00

 

 

139.00

30/3/17

Maintenance

154.92

 

 

154.92

 

 

 

 

 

 

 



The Role of Parish Councils

As a tier of local government, parish and town councils are elected bodies with limited discretionary powers and rights, laid down by Parliament, to represent their communities and to provide services to them.


Parish councils, as the tier of government that is closest to local communities, have a central role to play in improving local quality of life.  

The Government expects principal local authorities and parish and town councils to work together to provide an effective local government for local people.

is representative of, and actively engages, all parts of its community, providing vision, identity and a sense of belonging;
is effectively and properly managed;
articulates the needs and wishes of its community;
upholds high standards of conduct;
is committed to work in partnership with principal local authorities and other public service agencies;
in proportion to its size and skills, delivers local services on behalf of principal local authorities when this represents the best deal for the local community;
works closely with voluntary groups in its community;
provides leadership to the community through its work on parish plans; and
working with its partners, acts as an information point for local services.

Parish councils are responsible for local services such as village halls, bus stops and other local facilities.   

Money for the parish council comes largely from a small percentage of the council tax electors pay.  This is called the precept.  The council has to produce accurate financial records. 



List of Parish Council Powers (this is not an exhaustive list)

Function

Powers & Duties 

Statutory Provisions 

 Allotments Duty to provide allotments
Power to improve and adapt land for allotments, and to let grazing rights 
Small Holding & Allotments Act 1908, ss. 23, 26, and 42.
 Baths and washhouses Power to provide public baths and washhouses  Public Health Act 1936, ss. 221, 222, 223 and 227. 
 Burial grounds, cemeteries and crematoria Power to acquire and maintain
Power to provide 
Power to agree to maintain monuments and memorials
Power to contribute towards expenses of cemeteries
Open Spaces Act 1906, Ss 9 and 10;
Local Government Act 1972, s.214;
Parish Councils and Burial Authorities (Miscellaneous Provisions) Act 1970, s.1
Local Government Act 1972, s 214(6)
 Bus shelters Power to provide and maintain shelters  Local Government (Miscellaneous Provision) Act 1953, s.4 
 Bye-laws Power to make bye-laws in regard to pleasure grounds
Cycle parks
Baths and washhouses
Open spaces and burial grounds
Mortuaries and post mortem rooms
Public Health Act 1875 s. 164 

Road Traffic Regulation Act 1984, s. 57(7)
Public Health Act 1936, s.223
Open Spaces Act 1906, s.15
Public Health Act 1936, s. 198
 Clocks Power to provide public clocks  Parish Councils Act 1957, s.2 
 Closed churchyards Powers as to maintenance  Local Government Act 1972, s.215 
 Common pastures Powers in relation to providing common pasture  Smallholdings and Allotments Act 1908, s.34 
 Conference facilities Power to provide and encourage the use of facilities  Local Government Act 1972, s.144 
 Community centres  Power to provide and equip buildings for use of clubs having athletic, social or recreational objectives Local Government (Miscellaneous Provisions) Act 1976 s.19 
 Crime prevention  Powers to install and maintain equipment and establish and maintain a scheme for detection or prevention of crime  Local Government and Rating Act 1997, s.31 
 Drainage Power to deal with ponds and ditches   Public Health Act 1936, s.260 
 Entertainment and the arts Provision of entertainment and support of the arts  Local Government Act 1972, s.145 
 Gifts Power to accept  Local Government Act 1972, s.139
 Highways Power to maintain paths and bridle-ways 
Power to light roads and public places
Provision of litter bins
Powers to provide parking places for bicycles and motor-cycles, and other vehicles
Power to enter into agreement as to dedication and widening
Power to provide roadside seats and shelters
Consent of parish council required for ending maintenance of highway at public expense, or for stopping up or diversion of highway 
Power to complain to highway authority as to unlawful stopping up or obstruction of highway or unlawful encroachment on roadside wastes
Power to provide traffic signs and other objects or devices warning of danger
Power to plant trees and lay out grass verges etc. and to maintain them
Highways Act 1980, ss.43, 50
Parish Councils Act 1957, s.3
Highways Act 1980, s.301
Litter Act 1983, ss.5,6
Road Traffic Regulation Act 1984, ss.57, 63
Highways Act 1980, ss. 30, 72
Parish Councils Act 1957, s.1
Highways Act 1980, ss.47, 116
Highways Act 1980, s.130
Road Traffic Regulation Act 1984, s.72
Highways Act 1980, s.96


 Investments  Power to participate in schemes of collective investments Trustee Investments Act 1961, s.11 
 Land Power to acquire by agreement, to appropriate, to dispose of
Power to accept gifts of land 
Local Government Act 1972, ss.124, 126, 127
Local Government Act 1972, s139
 Litter Provision of receptacles  Litter Act 1983, ss.5, 6 
 Lotteries Power to Promote   Lotteries and Amusements Act 1976, s.7 
 Mortuaries and post mortem rooms Powers to provide mortuaries and post mortem rooms  Public Health Act 1936, s.198 
 Open spaces Power to acquire land and maintain  Public Health Act 1875, s.164 Open Spaces Act 1906, ss.9 and 10 
 Parish documents Powers to direct as to their custody  Local Government Act 1972, s.226 
 Telecommunications facilities Power to pay public telecommunications operators any loss sustained providing telecommunication facilities  Telecommunications Act 1984, s.97 
 Public buildings and village hall Power to provide buildings for public meetings and assemblies  Local Government Act 1972, s.133 
 Public conveniences Power to provide  Public Health Act 1936, s.87 
 Town and country planning  Right to be notified of planning applications  Town and Country Planning Act 1990, Sched. 1, para. 8 
 Tourism Power to encourage visitors and provide conference and other facilities   Local Government Act 1972, s.144 
 Traffic calming Powers to contribute financially to traffic calming measures   Highways Act 1980, s.274A 
 Transport Powers in relation to car-sharing schemes, taxi fare concessions and information about transport 
Powers to make grants for bus services
Local Government and Rating Act 1997, s.26, 28 and 29 
Transport Act 1985, s.106A
 War memorials Power to maintain, repair, protect and alter war memorials  War Memorials (Local Authorities' Powers) Act 1923, s.1; as extended by Local Government Act 1948, s.133 
 Water supply Power to utilise well, spring or stream and to provide facilities for obtaining water from them   Public Health Act 1936, s.125

(reference: Department for Communities and Local Government (2002) The Quality Parish and Town Council Scheme - The Quality Scheme Explained

Notes on Harlaston  Parish Council Meetings


Public participation takes place during open forum.  This occurs for up to 15 minutes, at the beginning and at the end of the General meeting.  It gives residents of the parish the opportunity to put their views forward to the parish council or ask questions about parish council business. 
 

Some items raised at open forum might be discussed at the council meeting immediately following the forum.  However, in some instances they may be discussed at the next meeting. 

Parish councils must be notified of all planning applications.  The council can make comments, observations and recommendations. The final decision on approval or otherwise, however, rests with Lichfield District Council.

Suggestion box:

There is a new suggestion box next to the village notice board. If anyone in the village has any suggestions, please leave a comment in the box and the Parish Council will discuss it at the next Parish Council meeting.

 

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News2017-05-30    

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Financial Information   

                                         Harlaston Parish Council Audits 


The latest audit report can be viewed here: