Harlaston Parish Council

Parish Councillors

Chairman Cllr.  P. Whitehouse
The Old School
Main Road
Harlaston
Tamworth
B79 9HT
Councillor Cllr. Sue Forest
Osborne House
Main Road
Harlaston
Tamworth
B79
Councillor
Councillor
Vice chairperson
Cllr. Louise Collins
The Greenyard
Main Road
Harlaston
Tamworth
B79 9JX
Councillor Cllr. Emma Hollis
28 Manor Lane
Harlaston
Tamworth
B79 9JS
Councillor Cllr. Tony Armstrong
Mease House
76 Main Road
Harlaston
Tamworth
B79 9HT
Councillor Cllr. Steve Hill
Acacia Grove Farm
Harlaston 
Tamworth Staffs

Clerk to the Parish Council Ian Van Arkadie
17 Rowley Close
Edingale
Tamworth
B79 9LN
Tel: 01827 383140
Email:  Harlastonpc@gmail.com
Councillor Cllr. Chris Foster
Main Road
Harlaston
Tamworth, Staffs
B79 9HT
Email chris_a_foster@hotmail.com

Dates of Parish Council Meetings

Monday 14 January 2019
Monday 25 March 2019
Monday 20 May 2019 AGM
Monday 29 July 2019
Monday 30 September 2019
Monday 25 November 2019
All at 7.30 pm onwards.




HARLASTON PARISH COUNCIL

Chairman of the Parish Council:

Cllr P Whitehouse

Old School House

Main Road

Harlaston

Tamworth B79 9JS

Tel: 01827 383590

Clerk to the Parish Council:

Mr I Van Arkadie

17 Rowley Close

Tamworth

 B79 9LN

Tel: 077199 26576

e-mail:harlastonpc@gmail.com

 

Meeting on Monday 14 January 2019 at 7.30 pm in Harlaston Village Hall.

 

AGENDA

 

Public Open Forum 7.30 pm onwards

 

Apologies for absence

 

Declarations of Interest

 

To approve Minutes of the Meeting held on

 26 November 2018

 

Matters Arising on the Minutes

                       

Correspondence:

 

Finance: Current account; cheques; Precept 2019-2020

 

Planning: Dunnimere Farm Application

 

 

Bus Service Update and Review

 

Playground Funding Update

 

Parish Council Website

 

District and County Council Matters

 

Any Other Business

-        Dog fouling

 

Date of next Meeting

  


--------------------------------------------------------------------------------------------------------


.MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON Monday 26 November 2018 AT 7.30pm

 

Present:                   Cllrs P Whitehouse (Chairman),

S Forest, L Collins, E Hollis, T Armstrong

 

 

In attendance:        Mr I Van Arkadie (Clerk), District Councillor Ashley Yeates, 1 member of the public

                         

Apologies:               Cllr C Foster, Cllr S Smith

 

Declarations of Interest

There were none

 

Minutes of the Previous Meeting

The minutes of meetings 0n 24 September were approved. This was proposed by Cllr Forest, seconded by Cllr Hollis and duly carried.

 

Public Open Forum

District Councillor Ashley Yeates was welcomed to the meeting. He expressed his regret that it had taken so long for him to make it along to a meeting in Harlaston. There followed a lengthy discussion that covered a range of issues including local government and public sector funding, planning, communication between the district and parish councils and the planned redevelopment of the Harlaston playground. Councillor Yeates described the work being done to enable the district council to generate more income and adopt a more commercial stance in order to more effectively manage the financial stringencies imposed by central government. He stated that it was likely that more local working would be likely in the future with parish councils having to assume certain functions that had previously been the responsibility of either the district or particularly the county council. He agreed to circulate details of any potential funding opportunities he identified that could be used for the village playground. He also encouraged Harlaston to participate in the new forum meetings  between parish councils and the leader and deputy leader of Lichfield District Council.

 

Matters Arising and Correspondence

The community speedwatch was continuing and details of a significant number of speeding vehicles had been passed to Staffordshire Police. It was agreed that the clerk would contact Wigginton Parish Council to determine where the speed advisory signs there – which everyone liked – had been sourced from. Councillor Collins reported that a foodbank collection box had been set up outside her house. Details were circulated of a councillor training course to be run in January in Stafford by the Staffordshire Parish Councils Association. The cost was £20.00 per person. Anyone who was interested was asked to contact the clerk.

 

Corporate Governance

Councillor Collins circulated draft standing orders and draft financial regulations. These were based on templates obtained from the National Association of Local Councils (NALC). The Chair thanked Councillor Collins for her work on these. It was agreed to revisit them at the next meeting and – assuming everyone was in agreement – adopt them for the parish council.

 

 

 

Finance

The Clerk reported that the balance stood at £21, 580.75. This included £8,093.90 ring-fenced for the playground redevelopment. The clerk forecast expenditure up until the end of financial year as follows, though these were estimated figures:

Clerk (Salary and Expenses)                                      £755.00

Grass Cutting                                                             £100.00

Royal British Legion                                                  £25.00

HMRC                                                                        £196.00

Village Hall                                                                 £80.00

Playground Inspection                                               £75.00

Staffordshire Parish Councils Association                 £136.00

Miscellaneous Maintenance                                      £300.00

                                                                        Total:  £1,667.00

Forecast Income (est):

VAT Refund                                                               £100.00

The following cheques were proposed and approved:

Church floodlights (ongoing illumination): £70.00

Village Hall Hire: £140.00

Clerk’s Salary:       £129.00

Clerk’s Expenses: £18.00

These were proposed by Councillor Armstrong, seconded by Councillor Forest and duly carried.

The Clerk was asked to write to two local people who had supported the council either through donations or various other works.

 

Planning

It was known that an application had been made for changes to the development at Fish Pits Farm. As far as was known these were fairly minor changes to the floor plan of the planned properties. It was unclear when work would begin, though Councillor Hollis reported that some activity had been taking place.

The Planning Team had visited the new garage constructed off Haselour Lane. A return visit was planned to make a fuller assessment and decide if planning permission was required.

 

Buses

There was considerable discussion about the buses. The overwhelming impression was that very few Harlaston residents were using the service. Between £30.00 and £40.00 had been collected since the service commenced in late October; it was noted that the original calculations supplied by Edingale and Elford had estimated that Harlaston use of the service would generate around £30.00 per week. Given the implications of this for the subsidy paid by the parish council and consequently for the precept it was agreed that Harlaston would advise the other participants that it would be withdrawing from the project at the end of the year. The clerk would notify them of this. Councillor Yeates mentioned a new taxi company that had set up in Haunton which could be booked by local people for journeys to Tamworth and Lichfield.

 

District and County Council Matters

It was felt that this had been covered in the open forum and through Councillor Yeates’ contribution throughout the meeting.

 

Playground

It was announced that £1,000 had been received from Tesco which was welcome news. Councillor Foster had been sent details of various potential funding sources and Councillor Collings offered to help work with him on exploring these.

Any Other Business

The Clerk agreed to contact the Village Hall committee regarding the grass cutting which the Parish Council had traditionally paid for. They would be asked if they were prepared to assume the cost of this or to offer the council a reduction in the cost of room hire as a result.

 

Dates of Future Meetings

Monday 14/1/19

Monday 25/3/19

Monday 20/5/9

Monday 22/7/19

Monday 20/9/19

Monday 25/11/19

 

The Clerk would ensure that these were publicized in the parish magazine.

Minutes of Parish Council Meetings 

2014

.

Harlaston Parish Council

Details of public land and building assets

2016-17

The following public land is owned by the Parish Council:

Harlaston Village Play Area

Located off Manor Lane, Harlaston

Grid reference: SK216109

Approximate area: 1,500 m² (0.37 acres)

There are no building assets owned by the Parish Council.


Harlaston Parish Council

Items of Expenditure Above £100.00

2016-17

 

Date

Purpose

Excl VAT

£

Non Recoverable VAT £

Recoverable VAT

£

Total

£

11/4/16

Salary

125.40

 

 

125.40

11/14/16

Maintenance

170.00

 

 

170.00

5/5/16

Salary

102.55

 

 

102.55

19/5/16

Maintenance

170.00

 

 

170.00

19/5/16

Subscription

146.00

 

 

146.00

20/5/16

Salary

102.95

 

 

102.95

20/6/16

Insurance

509.79

 

 

509.79

20/6/16

Maintenance

197.76

 

49.44

247.20

4/7/16

Salary

102.95

 

 

102.95

17/7/16

Maintenance

170.00

 

 

170.00

17/7/16

Maintenance

170.00

 

 

170.00

1/8/16

Maintenance

170.00

 

 

170.00

1/8/16

Salary

102.95

 

 

102.95

15/9/16

Salary

102.95

 

 

102.95

23/9/16

Maintenance

2,192.60

 

438.52

2,631.12

23/9/16

Maintenance

170.00

 

 

170.00

29/9/16

Salary

114.95

 

 

114.95

29/9/16

Maintenance

105.00

 

21.00

126.00

4/11/16

Salary

102.95

 

 

102.95

4/11/16

Maintenance

170.00

 

 

170.00

6/12/16

Salary

102.95

 

 

102.95

6/1/17

Salary

125.40

 

 

125.40

13/3/17

Election Expenses (LDC)

110.09

 

 

110.09

30/3/17

Salary

125.40

 

 

125.40

30/3/17

Subscription

138.00

 

 

139.00

30/3/17

Maintenance

154.92

 

 

154.92

 

 

 

 

 

 

 



The Role of Parish Councils

As a tier of local government, parish and town councils are elected bodies with limited discretionary powers and rights, laid down by Parliament, to represent their communities and to provide services to them.


Parish councils, as the tier of government that is closest to local communities, have a central role to play in improving local quality of life.  

The Government expects principal local authorities and parish and town councils to work together to provide an effective local government for local people.

is representative of, and actively engages, all parts of its community, providing vision, identity and a sense of belonging;
is effectively and properly managed;
articulates the needs and wishes of its community;
upholds high standards of conduct;
is committed to work in partnership with principal local authorities and other public service agencies;
in proportion to its size and skills, delivers local services on behalf of principal local authorities when this represents the best deal for the local community;
works closely with voluntary groups in its community;
provides leadership to the community through its work on parish plans; and
working with its partners, acts as an information point for local services.

Parish councils are responsible for local services such as village halls, bus stops and other local facilities.   

Money for the parish council comes largely from a small percentage of the council tax electors pay.  This is called the precept.  The council has to produce accurate financial records. 



List of Parish Council Powers (this is not an exhaustive list)

Function

Powers & Duties 

Statutory Provisions 

 Allotments Duty to provide allotments
Power to improve and adapt land for allotments, and to let grazing rights 
Small Holding & Allotments Act 1908, ss. 23, 26, and 42.
 Baths and washhouses Power to provide public baths and washhouses  Public Health Act 1936, ss. 221, 222, 223 and 227. 
 Burial grounds, cemeteries and crematoria Power to acquire and maintain
Power to provide 
Power to agree to maintain monuments and memorials
Power to contribute towards expenses of cemeteries
Open Spaces Act 1906, Ss 9 and 10;
Local Government Act 1972, s.214;
Parish Councils and Burial Authorities (Miscellaneous Provisions) Act 1970, s.1
Local Government Act 1972, s 214(6)
 Bus shelters Power to provide and maintain shelters  Local Government (Miscellaneous Provision) Act 1953, s.4 
 Bye-laws Power to make bye-laws in regard to pleasure grounds
Cycle parks
Baths and washhouses
Open spaces and burial grounds
Mortuaries and post mortem rooms
Public Health Act 1875 s. 164 

Road Traffic Regulation Act 1984, s. 57(7)
Public Health Act 1936, s.223
Open Spaces Act 1906, s.15
Public Health Act 1936, s. 198
 Clocks Power to provide public clocks  Parish Councils Act 1957, s.2 
 Closed churchyards Powers as to maintenance  Local Government Act 1972, s.215 
 Common pastures Powers in relation to providing common pasture  Smallholdings and Allotments Act 1908, s.34 
 Conference facilities Power to provide and encourage the use of facilities  Local Government Act 1972, s.144 
 Community centres  Power to provide and equip buildings for use of clubs having athletic, social or recreational objectives Local Government (Miscellaneous Provisions) Act 1976 s.19 
 Crime prevention  Powers to install and maintain equipment and establish and maintain a scheme for detection or prevention of crime  Local Government and Rating Act 1997, s.31 
 Drainage Power to deal with ponds and ditches   Public Health Act 1936, s.260 
 Entertainment and the arts Provision of entertainment and support of the arts  Local Government Act 1972, s.145 
 Gifts Power to accept  Local Government Act 1972, s.139
 Highways Power to maintain paths and bridle-ways 
Power to light roads and public places
Provision of litter bins
Powers to provide parking places for bicycles and motor-cycles, and other vehicles
Power to enter into agreement as to dedication and widening
Power to provide roadside seats and shelters
Consent of parish council required for ending maintenance of highway at public expense, or for stopping up or diversion of highway 
Power to complain to highway authority as to unlawful stopping up or obstruction of highway or unlawful encroachment on roadside wastes
Power to provide traffic signs and other objects or devices warning of danger
Power to plant trees and lay out grass verges etc. and to maintain them
Highways Act 1980, ss.43, 50
Parish Councils Act 1957, s.3
Highways Act 1980, s.301
Litter Act 1983, ss.5,6
Road Traffic Regulation Act 1984, ss.57, 63
Highways Act 1980, ss. 30, 72
Parish Councils Act 1957, s.1
Highways Act 1980, ss.47, 116
Highways Act 1980, s.130
Road Traffic Regulation Act 1984, s.72
Highways Act 1980, s.96


 Investments  Power to participate in schemes of collective investments Trustee Investments Act 1961, s.11 
 Land Power to acquire by agreement, to appropriate, to dispose of
Power to accept gifts of land 
Local Government Act 1972, ss.124, 126, 127
Local Government Act 1972, s139
 Litter Provision of receptacles  Litter Act 1983, ss.5, 6 
 Lotteries Power to Promote   Lotteries and Amusements Act 1976, s.7 
 Mortuaries and post mortem rooms Powers to provide mortuaries and post mortem rooms  Public Health Act 1936, s.198 
 Open spaces Power to acquire land and maintain  Public Health Act 1875, s.164 Open Spaces Act 1906, ss.9 and 10 
 Parish documents Powers to direct as to their custody  Local Government Act 1972, s.226 
 Telecommunications facilities Power to pay public telecommunications operators any loss sustained providing telecommunication facilities  Telecommunications Act 1984, s.97 
 Public buildings and village hall Power to provide buildings for public meetings and assemblies  Local Government Act 1972, s.133 
 Public conveniences Power to provide  Public Health Act 1936, s.87 
 Town and country planning  Right to be notified of planning applications  Town and Country Planning Act 1990, Sched. 1, para. 8 
 Tourism Power to encourage visitors and provide conference and other facilities   Local Government Act 1972, s.144 
 Traffic calming Powers to contribute financially to traffic calming measures   Highways Act 1980, s.274A 
 Transport Powers in relation to car-sharing schemes, taxi fare concessions and information about transport 
Powers to make grants for bus services
Local Government and Rating Act 1997, s.26, 28 and 29 
Transport Act 1985, s.106A
 War memorials Power to maintain, repair, protect and alter war memorials  War Memorials (Local Authorities' Powers) Act 1923, s.1; as extended by Local Government Act 1948, s.133 
 Water supply Power to utilise well, spring or stream and to provide facilities for obtaining water from them   Public Health Act 1936, s.125

(reference: Department for Communities and Local Government (2002) The Quality Parish and Town Council Scheme - The Quality Scheme Explained

Notes on Harlaston  Parish Council Meetings


Public participation takes place during open forum.  This occurs for up to 15 minutes, at the beginning and at the end of the General meeting.  It gives residents of the parish the opportunity to put their views forward to the parish council or ask questions about parish council business. 
 

Some items raised at open forum might be discussed at the council meeting immediately following the forum.  However, in some instances they may be discussed at the next meeting. 

Parish councils must be notified of all planning applications.  The council can make comments, observations and recommendations. The final decision on approval or otherwise, however, rests with Lichfield District Council.

Suggestion box:

There is a new suggestion box next to the village notice board. If anyone in the village has any suggestions, please leave a comment in the box and the Parish Council will discuss it at the next Parish Council meeting.

 

-------------------------------------------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------------------------------------------

News2017-05-30    

----------------------------------------------------------------------------------------------------------------------------------------------------


Financial Information   

                                         Harlaston Parish Council Audits 


The latest audit report can be viewed here: