Harlaston Parish Council

Parish Councillors

Chairman Cllr P. Whitehouse
The Old School
Main Road
Harlaston
Tamworth
B79 9HT
Councillor Cllr Sue Forest
Osborne House
Main Road
Harlaston
Tamworth
B79
Councillor Cllr Peter Timmis
Manor Farm
Main Road
Harlaston
Tamworth
B79 9
Email: Petertimmis40@hotmail.com
Councillor
Vice chairperson
Cllr Louise Joyce
The Greenyard
Main Road
Harlaston
Tamworth
B79 9JX
Councillor Cllr Alistair Riches
The Forge
Main Road
Harlaston
Tamworth
B79 9JU
Councillor Cllr Tony Armstrong
Mease House
76 Main Road
Harlaston
Tamworth
B79 9HT
Councillor
Clerk to the Parish Council Ian Van Arkadie
17 Rowley Close
Edingale
Tamworth
B79 9LN
Tel: 01827 383140
Email:  Harlastonpc@gmail.com
Councillor Chris Foster
Main Road
Harlaston
Tamworth, Staffs
B79 9HT
Email chris_a_foster@hotmail.com

Dates of Parish Council Meetings in Harlaston Village Hall

Monday 21st May 2018
Monday 16th July 2018
Monday 24th September 2018
Monday 26th November 2018
All at 7.30 pm onwards.
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HARLASTON PARISH COUNCIL

Notice of the Annual Parish Meeting

to be held in Harlaston Village Hall

on Monday 21 May 2018 at 7.10pm 

AGENDA 

 Apologies

Minutes of the 2017 Annual Parish Meeting 

Chairman’s Report 

                   Matters Arising from the report

                   Accounts for the year ending 31 March 2017

                   Any Other Parish Matters

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This will be followed by the Annual General Meeting of Harlaston Parish Council which will commence at 7.25 pm.

                                                      AGENDA

                   Apologies

                   Declarations of Interest

                   Election of Chairman

                   Election of Vice Chairman

                   Minutes of the meeting of 26th March 2018

                   Finance

                   Any Other Business

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HARLASTON PARISH COUNCIL

Meeting on Monday 21 May 2018 at 7.30 pm in Harlaston Village Hall.

 

AGENDA

 

Open Forum 7.30 pm onwards 

Apologies for absence

                Declarations of Interest

                Minutes of the Meeting on 26 March

                Matters Arising on the Minutes   

                Correspondence:

                Finance

Planning

Best Kept Village

Playground Funding Update

District and County Council Matters

                Any Other Business

                Date of next Meeting

Open Forum (15 mins)


Please note that the Annual Parish and Annual General

Meetings will precede this meeting.

The public and the press are invited to attend.

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2014

MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 27 November 2017 AT 7.30pm

 

Present:                   Cllrs P Whitehouse (Chairman),

T Armstrong, S Forest, L Joyce, P Timmis, A Riches

 

 

In attendance:        Mr I Van Arkadie (Clerk), 1 member of the public

                         

Apologies:               There were none.

 

Declarations of Interest

There were none

 

Election of New Councillor

Three expressions of interest had been received, though one had later been withdrawn. The two people still interested were Ms Emma Hollis (who was unable to attend) and Mr Chris Foster who was present. Mr Foster was invited to tell the council something about himself and his reasons for putting himself forward. A vote was then taken by secret ballot. Mr Foster was duly elected as the new parish councillor.

 

Minutes of the Previous Meeting

The minutes of the meeting held on 26 September 2017 were approved. This was proposed by Councillor Forest and seconded by Councillor Armstrong. It was noted that one minor amendment was required which the Clerk agreed to make.     

 

Public Open Forum

No issues were raised.

 

Matters Arising and Correspondence

The latest situation with the bus subsidy review was that the report had been called in by Staffordshire county councillors. It was likely this would delay its implementation, but how long for was unclear. It was known that County Councillor White had held a number of meetings with parish councillors from around the Mease Valley, largely at the instigation of Clifton Campville Parish Council. The Clerk understood that – at the suggestion of one of the Edingale councillors – Councillor White had written to Midland Classic, the bus company providing local services in South Derbyshire, to inquire if they would consider offering a service and what their terms were likely to be. The Clerk would check for updates and report back.

The Clerk had ascertained that – under current County Council policy – Harlaston would not be provided a grit bin. He agreed to make inquiries to ensure that gritting would still take place.

Councillor Armstrong reported that the speed camera van had recently been in Harlaston, but that no excessive speed had been recorded. The meeting expressed surprise at this. Councillor Armstrong reported that the grant for the purchase of community speedwatch equipment had been approved for March 2018 but that more volunteers were needed. It was agreed to put out a request for these in the village newsletter.

 

Parish Council Action Plan

Councillor Joyce had provided an action plan which was checked line by line. All agreed it was a useful tool.

Playground – Councillor Riches reported that considerable progress had been made in seeking funding with applications made to the Staffordshire Community Development Fund (£1,000), Veola (£1,000) and the Big Lottery Fund (£10,000). Applications were being prepared for Biffa and Tesco. If all of these were successful then the total secured would be in the region of £31,000. It was confirmed that the Playground was owned by the Parish Council as this detail was required by some potential funders. The Clerk agreed to supply details of the local funding contact for Tarmac to Councillor Riches. It was agreed that a village consultation was still needed but that it would be best to undertake this once some draft plans had been prepared. It was also noted that the situation with the CIL/Section 106 was key to this and the Clerk agreed to contact Lichfield District Council to check if there was any progress.

Village Plans – Councillor Timmis outlined the reasons why a plan could be useful: to help influence future development decisions and to help secure external funding. It was agreed to re-circulate links to other plans to help inform future discussions. The Clerk would action this.

Defibrilator – Councillor Riches agreed to check the condition of this on a monthly basis.

Dog Fouling – Councillor Joyce had obtained leaflets to deliver. The Clerk would chase LDC about funding for a notice on the green at Churchside.

It was agreed to leave developing the website for the time being as – though it would benefit from some development -  it was currently satisfactory.

Best Kept Village – the village tidy day was agreed for 29 April 2018.

Grass Cutting – it was agreed to pay Cliff Brown an additional £10 per month for diesel. This was proposed by Councillor Riches and seconded by Councillor Forest.

The condition of the layby opposite Osbourne House was raised. The Clerk agreed to make enquiries to confirm the ownership of the area.

It was agreed that Councillor Whitehouse would purchase new planters to use with the new road signs. This was proposed by Councillor Joyce and seconded by Councillor Forest.

 

Correspondence

A letter had been received from Christopher Pincher MP concerning a campaign to create a memorial to local people killed in post-1945 conflicts. It was not known if any Mease Valley persons had died in these conflicts and it was agreed that the Chairman would contact Mr Tiso to see if he knew of any. Councillor Riches agreed to act as the Parish Council’s representative on any future work on this.

 

Finance

The Clerk reported that the Current Account balance stood at £17,562.99 and that this included monies transferred in from the Business Reserve Account (12/6/13) £77.31; from the Village Green Account (12/6/13) £4,890.30; from the Coventry Building Society Account - Playground Account (3/3/14) £2,367.90. Money spent in these areas since these amounts were transferred were Playground  (Spikes) £99.00 and the Village Green (John Mason) £340.00 giving a revised total of         £6896.51. It was also the case that the Current Account had incurred expenditure on the playground totaling £1,429.20 in 2012-13; this expenditure should have been coded to the Coventry account. The playground monies transferred from the Coventry account were therefore actually £938.70. Compared with previous years, the Current Account balance was November 2016: £14,292.96 and November 2015: £14,844.43.

The following cheques were approved for payment:

Clerk’s Salary: £106.00.

Clerk’s Expenses £42.00

Purchase of laptop computer and associated software: £389.95. It was noted that this was to be the property of the Parish Council and would be paid using the Transparency Fund monies.

Harlaston Village Hall: £90.00

St Matthew’s PCC: £70.00.

These were proposed by Councillor Forest, seconded by Councillor Riches and duly carried.

The Clerk reported that the precept for 2017-18 was £8,863 an increase of £2, 863 on previous years. The increase had been sought in order to help fund the works on the playground. The Clerk suggested that the same amount be sought for 2018-19. He circulated a breakdown of the council’s expenditure and this was discussed. The Parish Council supported the Clerk’s suggestion. This was proposed by Councillor Timmis, seconded by Councillor Forest and duly carried.

 

Planning

Application number 17/01557/FUL by Mr and Mrs Lee at Portway Farm was discussed. Councillors expressed some concern that there should be no intention to apply for planning permission on the twelve acres surrounding the property and that there should be no change of status in the designation of what is currently agricultural land.  The Clerk would communicate this to the Planning Authority.

 

District and County Council Matters

There was none.

 

Any Other Business

It was agreed to replace the flag in the churchyard. This was proposed by Councillor Forest and seconded by Councillor Riches.

It was agreed to proceed with the annual playground inspection as proposed by Councillor Riches and seconded by Councillor Forest. The Clerk would talk to the council’s insurers to clarify the position with regard to the council’s liabilities in this area.

 

Open Forum

No issues were raised.

 

Date of Next Meeting(s)

 

Monday 29 January 2018;

Monday 26 March 2018

Monday 21 May 2018

Monday 16 July 2018

Monday 24 September 2018

Monday 26 November 2018

 All beginning at 7.30 pm.  

 

The Clerk would ensure that this was publicized in the parish magazine.

 

Harlaston Parish Council

Details of public land and building assets

2016-17

The following public land is owned by the Parish Council:

Harlaston Village Play Area

Located off Manor Lane, Harlaston

Grid reference: SK216109

Approximate area: 1,500 m² (0.37 acres)

There are no building assets owned by the Parish Council.


Harlaston Parish Council

Items of Expenditure Above £100.00

2016-17

 

Date

Purpose

Excl VAT

£

Non Recoverable VAT £

Recoverable VAT

£

Total

£

11/4/16

Salary

125.40

 

 

125.40

11/14/16

Maintenance

170.00

 

 

170.00

5/5/16

Salary

102.55

 

 

102.55

19/5/16

Maintenance

170.00

 

 

170.00

19/5/16

Subscription

146.00

 

 

146.00

20/5/16

Salary

102.95

 

 

102.95

20/6/16

Insurance

509.79

 

 

509.79

20/6/16

Maintenance

197.76

 

49.44

247.20

4/7/16

Salary

102.95

 

 

102.95

17/7/16

Maintenance

170.00

 

 

170.00

17/7/16

Maintenance

170.00

 

 

170.00

1/8/16

Maintenance

170.00

 

 

170.00

1/8/16

Salary

102.95

 

 

102.95

15/9/16

Salary

102.95

 

 

102.95

23/9/16

Maintenance

2,192.60

 

438.52

2,631.12

23/9/16

Maintenance

170.00

 

 

170.00

29/9/16

Salary

114.95

 

 

114.95

29/9/16

Maintenance

105.00

 

21.00

126.00

4/11/16

Salary

102.95

 

 

102.95

4/11/16

Maintenance

170.00

 

 

170.00

6/12/16

Salary

102.95

 

 

102.95

6/1/17

Salary

125.40

 

 

125.40

13/3/17

Election Expenses (LDC)

110.09

 

 

110.09

30/3/17

Salary

125.40

 

 

125.40

30/3/17

Subscription

138.00

 

 

139.00

30/3/17

Maintenance

154.92

 

 

154.92

 

 

 

 

 

 

 

The Role of Parish Councils

As a tier of local government, parish and town councils are elected bodies with limited discretionary powers and rights, laid down by Parliament, to represent their communities and to provide services to them.


Parish councils, as the tier of government that is closest to local communities, have a central role to play in improving local quality of life.  

The Government expects principal local authorities and parish and town councils to work together to provide an effective local government for local people.

is representative of, and actively engages, all parts of its community, providing vision, identity and a sense of belonging;
is effectively and properly managed;
articulates the needs and wishes of its community;
upholds high standards of conduct;
is committed to work in partnership with principal local authorities and other public service agencies;
in proportion to its size and skills, delivers local services on behalf of principal local authorities when this represents the best deal for the local community;
works closely with voluntary groups in its community;
provides leadership to the community through its work on parish plans; and
working with its partners, acts as an information point for local services.

Parish councils are responsible for local services such as village halls, bus stops and other local facilities.   

Money for the parish council comes largely from a small percentage of the council tax electors pay.  This is called the precept.  The council has to produce accurate financial records. 



List of Parish Council Powers (this is not an exhaustive list)

Function

Powers & Duties 

Statutory Provisions 

 Allotments Duty to provide allotments
Power to improve and adapt land for allotments, and to let grazing rights 
Small Holding & Allotments Act 1908, ss. 23, 26, and 42.
 Baths and washhouses Power to provide public baths and washhouses  Public Health Act 1936, ss. 221, 222, 223 and 227. 
 Burial grounds, cemeteries and crematoria Power to acquire and maintain
Power to provide 
Power to agree to maintain monuments and memorials
Power to contribute towards expenses of cemeteries
Open Spaces Act 1906, Ss 9 and 10;
Local Government Act 1972, s.214;
Parish Councils and Burial Authorities (Miscellaneous Provisions) Act 1970, s.1
Local Government Act 1972, s 214(6)
 Bus shelters Power to provide and maintain shelters  Local Government (Miscellaneous Provision) Act 1953, s.4 
 Bye-laws Power to make bye-laws in regard to pleasure grounds
Cycle parks
Baths and washhouses
Open spaces and burial grounds
Mortuaries and post mortem rooms
Public Health Act 1875 s. 164 

Road Traffic Regulation Act 1984, s. 57(7)
Public Health Act 1936, s.223
Open Spaces Act 1906, s.15
Public Health Act 1936, s. 198
 Clocks Power to provide public clocks  Parish Councils Act 1957, s.2 
 Closed churchyards Powers as to maintenance  Local Government Act 1972, s.215 
 Common pastures Powers in relation to providing common pasture  Smallholdings and Allotments Act 1908, s.34 
 Conference facilities Power to provide and encourage the use of facilities  Local Government Act 1972, s.144 
 Community centres  Power to provide and equip buildings for use of clubs having athletic, social or recreational objectives Local Government (Miscellaneous Provisions) Act 1976 s.19 
 Crime prevention  Powers to install and maintain equipment and establish and maintain a scheme for detection or prevention of crime  Local Government and Rating Act 1997, s.31 
 Drainage Power to deal with ponds and ditches   Public Health Act 1936, s.260 
 Entertainment and the arts Provision of entertainment and support of the arts  Local Government Act 1972, s.145 
 Gifts Power to accept  Local Government Act 1972, s.139
 Highways Power to maintain paths and bridle-ways 
Power to light roads and public places
Provision of litter bins
Powers to provide parking places for bicycles and motor-cycles, and other vehicles
Power to enter into agreement as to dedication and widening
Power to provide roadside seats and shelters
Consent of parish council required for ending maintenance of highway at public expense, or for stopping up or diversion of highway 
Power to complain to highway authority as to unlawful stopping up or obstruction of highway or unlawful encroachment on roadside wastes
Power to provide traffic signs and other objects or devices warning of danger
Power to plant trees and lay out grass verges etc. and to maintain them
Highways Act 1980, ss.43, 50
Parish Councils Act 1957, s.3
Highways Act 1980, s.301
Litter Act 1983, ss.5,6
Road Traffic Regulation Act 1984, ss.57, 63
Highways Act 1980, ss. 30, 72
Parish Councils Act 1957, s.1
Highways Act 1980, ss.47, 116
Highways Act 1980, s.130
Road Traffic Regulation Act 1984, s.72
Highways Act 1980, s.96


 Investments  Power to participate in schemes of collective investments Trustee Investments Act 1961, s.11 
 Land Power to acquire by agreement, to appropriate, to dispose of
Power to accept gifts of land 
Local Government Act 1972, ss.124, 126, 127
Local Government Act 1972, s139
 Litter Provision of receptacles  Litter Act 1983, ss.5, 6 
 Lotteries Power to Promote   Lotteries and Amusements Act 1976, s.7 
 Mortuaries and post mortem rooms Powers to provide mortuaries and post mortem rooms  Public Health Act 1936, s.198 
 Open spaces Power to acquire land and maintain  Public Health Act 1875, s.164 Open Spaces Act 1906, ss.9 and 10 
 Parish documents Powers to direct as to their custody  Local Government Act 1972, s.226 
 Telecommunications facilities Power to pay public telecommunications operators any loss sustained providing telecommunication facilities  Telecommunications Act 1984, s.97 
 Public buildings and village hall Power to provide buildings for public meetings and assemblies  Local Government Act 1972, s.133 
 Public conveniences Power to provide  Public Health Act 1936, s.87 
 Town and country planning  Right to be notified of planning applications  Town and Country Planning Act 1990, Sched. 1, para. 8 
 Tourism Power to encourage visitors and provide conference and other facilities   Local Government Act 1972, s.144 
 Traffic calming Powers to contribute financially to traffic calming measures   Highways Act 1980, s.274A 
 Transport Powers in relation to car-sharing schemes, taxi fare concessions and information about transport 
Powers to make grants for bus services
Local Government and Rating Act 1997, s.26, 28 and 29 
Transport Act 1985, s.106A
 War memorials Power to maintain, repair, protect and alter war memorials  War Memorials (Local Authorities' Powers) Act 1923, s.1; as extended by Local Government Act 1948, s.133 
 Water supply Power to utilise well, spring or stream and to provide facilities for obtaining water from them   Public Health Act 1936, s.125

(reference: Department for Communities and Local Government (2002) The Quality Parish and Town Council Scheme - The Quality Scheme Explained

Notes on Harlaston  Parish Council Meetings


Public participation takes place during open forum.  This occurs for up to 15 minutes, at the beginning and at the end of the General meeting.  It gives residents of the parish the opportunity to put their views forward to the parish council or ask questions about parish council business. 
 

Some items raised at open forum might be discussed at the council meeting immediately following the forum.  However, in some instances they may be discussed at the next meeting. 

Parish councils must be notified of all planning applications.  The council can make comments, observations and recommendations. The final decision on approval or otherwise, however, rests with Lichfield District Council.

Suggestion box:

There is a new suggestion box next to the village notice board. If anyone in the village has any suggestions, please leave a comment in the box and the Parish Council will discuss it at the next Parish Council meeting.

 

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News2017-05-30    

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Financial Information   

                                         Harlaston Parish Council Audits 


The latest audit report can be viewed here: