Harlaston Parish Council

   HARLASTON PARISH COUNCIL

Chairman of the Parish Council:

Cllr P Whitehouse

Old School House

Main Road

Harlaston

Tamworth B79 9JS

Tel: 01827 383590

Clerk to the Parish Council:

Mr I Van Arkadie

17 Rowley Close

Tamworth

 B79 9LN

Tel: 077199 26576

e-mail:ianvanarkadie@yahoo.co.uk

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To:      Members of Harlaston Parish Council

           

You are hereby summoned to attend a Meeting of the Parish Council to be held in

Harlaston Village Hall on Thursday 30 March 2017 at 7.30pm.

Clerk

AGENDA

 

Open Forum 7.30 pm – 7.45 pm

 

Apologies for absence

 

                        Declarations of Interest

 

                        To approve Minutes of the Meeting held on 26 January 2017

 

                        Matters Arising on the Minutes:

 

                        Correspondence:

 

                        Finance

-         Cheques for Approval

-         Current Account Balance

-         Pension Response

 

Planning

 

District and County Council Matters

 

                        Any Other Business

 

                        Date of next Meeting

Open Forum (15 mins) 

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HARLASTON PARISH COUNCIL

Chairman of the Parish Council:

Cllr P Whitehouse

Old School House

Main Road

Harlaston

Tamworth B79 9JS

Tel: 01827 383590

Clerk to the Parish Council:

Mr I Van Arkadie

17 Rowley Close

Tamworth B79 9LN

Tel: 077199 265760

e-mail: ianvanarkadie@yahoo.co.uk

DRAFT MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 26 January 2017 AT 7.00pm

 

Present:                   Cllrs P Whitehouse (Chairman),

T Armstrong, S Forest, L Joyce,

 

 

In attendance:        Mr I Van Arkadie (Clerk), 3 members of the public (in total)  

                         

Apologies:               Cllr P Timmis, Cllr A Riches, Cllr A Tingey

 

Open Forum

Two members of the public were present at the outset of the meeting. They asked to see a copy of the minutes of the November meeting and then expressed a wish to simply observe the meeting. They were given a copy of the minutes and invited to participate in the meeting at the end when the Open Forum was again in process.

 

Declarations of Interest

There were none

 

Minutes of the Previous Meeting

The minutes of the meeting held on 26 November 2016 were approved. This was proposed by Councillor Joyce and seconded by Councillor Forrest.   

 

Matters Arising and Correspondence

Playground – The Playground Inspection Company had completed an inspection of the playground. This was now with the Chairman and would be circulated to councillors.

Section 106 – There was nothing further to report. It was noted that the Fish Pits Farm development was due to be discussed later on the agenda under planning and that no 106 monies would be generated until work had actually started on the development.

Defibrilator – an application for funding had been submitted but no reply had been received. A response had been received from St Matthews Church Parochial Church Council who had expressed a willingness to consider fixing the defibrillator on the churchyard wall, but also raised concerns that this might not prove practical. It was agreed in the meeting that the phone box would be a more satisfactory location anyway.

Bromford Living – no further updates had been received from Bromford.

Phone Box – while a consultation had been undertaken by the District Council regarding a change of use, final planning permission still needed to be given. Work was ongoing  

 

Correspondence

The Clerk updated the meeting on the latest bulletin from Staffordshire Parish Councils Association which he would circulate. Items included a drive to recruit more magistrates across the county, a workshop on sharing services with Staffs County Council and a report on the “State of Rural Services” prepared by Rural England.

It was agreed that the Chair would contact Cllr Tingey to confirm if we wished to continue as a councillor. This followed a suggestion that he might not do in an email to the Clerk.

The Chair had received an invitation to the annual dinner hosted by the Chair of Lichfield District Council. The cost of this was £35 per head. The Chair said he was unlikely to attend.

 

Finance

The following payments were agreed:

£96.00 for the Clerk’s salary for January plus £16.80 expenses

£18.40 to the Community Council of Staffordshire to pay for the entry to the Best Kept Village competition.

£100.00 to Harlaston Village Hall for the hire of the hall for use during meetings over the past six months.

It was further agreed that Councillor Joyce would purchase two planters for use on the verges to improve the appearance of the village in the lead up to the annual BKV.

This was proposed by Councilor Joyce, seconded by Councillor Forrest and duly carried.

The Clerk reminded the Council that a grant of £390.00 had been received from the Transparency Fund for the purchase of a computer for the Council. He suggested that he identified a suitable computer and that a cheque was made payable to him for that amount. He would then go and buy the recommended computer. This was necessary because very few stores now accepted cheques. All agreed that this was a good idea.

Following the discussion at the last meeting the Clerk reported that he had submitted a precept request that included an additional £3000 for the cost of play equipment.

The Clerk reported that the current account balance at the end of December had stood at £13,552. This was a healthy position and comparable to previous years.

 

Planning

The revised planning application for Fish Pits Farm was discussed. It was agreed that the Clerk would submit the following comments to the Planning Department at Lichfield District Council:

·         Concerns had been expressed over the capacity of the existing drainage and sewerage infrastructure and whether it would cope with so many additional dwellings.

·         The number of parking spaces was insufficient, particularly with regard to visitor parking. It was suggested that 12 (instead of 5) visitor spaces would be more appropriate.

·         The houses built should have no permitted development rights (i.e. not allowed to extend or radically change).

·         There should be a rigorous maintenance programme required for the attenuation basin (effectively a pond) and appropriate safeguarding and safety features should be incorporated to minimize the potential risks of a body of water of this sort. These would normally include railings, a lockable gate, lights etc.

·         Clarification was needed over refuse collection and where the bins were to be collected from.

·         There was a general feeling that the changes from the original plans now meant that the  proposal was for too many houses.

 

District Council Matters

There was no report in the absence of the District and County Councillors.

 

Any Other Business

It was agreed that the Clerk would investigate who to contact about rubbish on the football pitch.

A quote had been received from Mick Brown to cut the grass at a cost of £180.00. In previous years he had always quoted much lower than anyone else and this latest quote represented no increase in price from last year. It was agreed to award the business to Mr Brown and ask if he would do it for two years. This was proposed by Councillor Forest, seconded by Councillor Joyce and duly carried.

It was agreed that the Clerk would contact Bromford to thank them for the works they had undertaken on the footpath near the Post Office to address the issues discussed at the September meeting.

The “Village Tidy” to prepare for the Best Kept Village would be on Sunday 23 April starting at 10.oo am. Councillor Forrest agreed to publicise this.

It was agreed to pay LDC to remove the old tractor tyre on Main Road. This was proposed by Councillor Forest, seconded by Councillor Joyce and duly carried.

The Clerk would write to the Electricity Board about trees encroaching on overhead electricity cables in the area.  

Councillor Joyce had circulated a draft Village Newsletter which was positively received. It was agreed to circulate this.

 

Open Forum

The Open Forum was reconvened to allow the two members of the public – who introduced themselves as Mr Watkins from Manor Lane and his friend Mr Clark - to speak. They expressed concerns about matters raised in the Open Forum at the November meeting about issues in Manor Lane. They stated they were unhappy that the Parish Council had not approached them to discuss the concerns that some Manor Lane residents had raised. The disputed that there had been loud music or anti-social behavior; they disputed that the vehicles had been parked in considerately or that anyone was living in any of the vehicles. They pointed out that Mr Watkins had compromised mobility; that the vehicles were owned by his friends who came to visit and to help care for him. They made it known that Mr Watkins had signed an Acceptable Behaviour Contract with Bromford and Staffordshire Police some eighteen months ago and that the dogs had always been under control since that time. They expressed anger that the first they knew of any problems was when Staffordshire County Council had applied for an eviction order against the vehicles. They said they felt intimidated and victimized (though, when asked, said that there had been no physical intimidation and no one had actually approached them). They reported that the case was due to be heard again at Nuneaton on 3rd February.

The Clerk explained that the meeting in November was a public meeting and the minutes had been published on the noticeboard. The Parish Council’s role had been to listen to the concerns of local residents and advise and “signpost” them to other agencies who might be able to help. The Parish Council did n0t have an investigatory remit and any investigations leading up to the application for an eviction order would have been undertaken by the County Council, as the authority responsible for the highway where the vehicles were parked. During the course of the discussion, the Parish Council had informed Bromford that there were records of previous complaints about anti-social behavior and parking in Manor Lane going back approximately 15 years and on several occasions since that time (this was a matter of public record and was recorded in Parish Council minutes). The Parish Council had no further role in this matter at the present time.  

 

Date of Next Meeting

 

30 March 2017 at 7.30 pm.  

 


 DRAFT MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 24 November 2016 AT 7.00pm

 

Present:                   Cllrs P Whitehouse (Chairman),

T Armstrong, P Timmis, S Forest, L Joyce, A Riches

 

 

In attendance:        Mr I Van Arkadie (Clerk), 7 members of the public, 2 representatives of Natural England, 2 representatives of Bromford Living   

                         

Apologies:               None received

 

Open Forum

River Mease -  Hannah Rigden and Neil Rudd from Natural England explained that a consultation was being undertaken on the River Mease. The River Mease is a Focus Area for Natural England and the organization was keen to learn about the experiences and perceptions of the river amongst local people. Those present were asked to identify good and bad points about living near the River Mease and to record these. Ms Rigden assured the meeting that, although she and her colleague might not be able to answer some of the technical queries about the Mease, they were there to listen and would ensure that all information was reported back to the revelant staff at Natural England. In the ensuing discussion the following broad themes emerged:

-          People felt the river was a key feature in the Mease Valley; that it helped contribute to the shape and attractiveness of the landscape; that it was a pleasant venue to walk along.

-          People were concerned at the flooding; farmers in particular were concerned that they were unable (or at least severely restricted) in what they were able to do to remove debris and blockages from the Mease and it was felt that this compounded the flooding problem; there was concern at a lack of general maintenance on the river; some felt that whilst nature conservation was a good thing it was being upheld to the detriment of wider community interests and even public safety.

It was agreed that Ms Rigden would supply further information about the Mease and Natural England’s plans and policies for it and that the Clerk would ensure these were distributed locally.

Bromford Living – representatives from Bromford Living  attended to discuss serious concerns about anti-social behavior associated with a Bromford tenant in Manor Lane. They outlined their procedures in managing situations such as this and assured those present that such matters are taken extremely seriously by Bromford. They described the sanctions that they were able to apply which could in extreme cases result in eviction. The Clerk reported that the County Council had intervened following an approach to the County Councillor, Alan White. The Council was due to go to court to seek a Possession Order on 29 November. If granted then bailiffs would approach the occupants of the two vehicles currently parked on Manor Lane and issue them with a deadline by which they had to move. It was agreed that the Clerk would contact the County Council to ascertain what safeguards would be put in place to ensure these vehicles didn’t simply return again at a later date. A number of residents from Manor Lane and Manor Close were in attendance. They raised their concerns about the situation and were issued with diaries by Bromford to record instances of anti-social and unacceptable behavior. The following behaviours had been observed:

-          Loud music being played;

-          Belligerent and aggressive behavior by the tenant and his friends when approached;

-          Dogs out of control that had bitten a resident on at least one occasion;

-          Dog mess on the lane and in people’s gardens with a return of human excrement being found near the Village Hall on one occasion;

-          Smells and odours suggesting drug use at the property.

They also made the point that some residents were scared to complain.

The Bromford representatives reassured the meeting that this would be taken seriously. They offered to convene a separate meeting for those affected to meet with them and stressed the importance of the diaries being completed and submitted to them to help them gather evidence.

Other points made included:

-          There was both surprise and concern at the limited interest shown by the Police in the events in Manor Lane. This was despite the Police and Crime Commissioner’s Office being made aware and despite some residents meeting with the Police at the local station;

-          Parish Councillors expressed frustration that the problems in Manor Lane were not new. There were known to be records (in the Parish Council minutes) of similar problems, involving the same Bromford tenant, dating back at least as far as 2002.

 

The Open Forum ended shortly before 8.00pm. The Chair expressed his thanks to both Bromford and to Natural England for attending. The meeting was reconvened.

 

Declarations of Interest

There were none

 

Minutes of the Previous Meeting

The minutes of the meeting held on 29 September 2016 were approved, subject to a correction in the notes concerning Section 106. This was proposed by Councillor Joyce and seconded by Councillor Forrest.   

 

Matters Arising and Correspondence

Dog fouling – the Clerk had asked the local District Councillor to help find out if enforcement officers had visited the village in the summer.

Playgound Inspection – it was agreed to as the Playground Inspection Company to inspect the playground again, but to ensure that this was done at a time when the Chair was available to meet them on site. Action: Clerk

The Clerk had received some clarification from the County Council concerning the “Icebusters” initiative and potential liabilities. However, the Clerk and Councillor Joyce remained concerned that the Parish Council could be held liable. It was therefore agreed not to proceed with this. Community Defibrillator – funding was now available through the British Heart Foundation. Councilor Joyce agreed to complete and submit an application on a non-comital basis to ascertain how much funding would be available to Harlaston. Councillor Riches would ask the Parochial Church Council whether a defibrillator could be fixed to the wall of the churchyard.

Road Signs – the new village signs had been positively received. The Clerk had received some correspondence from the County Council regarding the planters, but – due to time constraints – discussion of this was deferred.

Telephone box – Councillor Joyce told the meeting that there was little progress to report as BT appeared reluctant to cede ownership to the Parish Council without a public consultation. It was pointed out that Lichfield District Council had already done this following the planning pre-application submitted by the Parish Council in the summer. It was agreed that the Clerk would copy Councillor Joyce the original correspondence from LDC to confirm that this had been done.

 

 

Neighbourhood Plans

Councillor Timmis agreed to work on updating this. Action: Councillor Timmis

 

Finance

It was noted that the current account balance stood at £14,292.96 as of 1 November. This compared with £14,844.43 for the same period in 2015. This was significant as the 2016 blance figure included the cost of the new village signs which was in excess of £2,000. The Clerk circulated some figures which summarized parish council expenditure over the past five years by category. This showed that overall expenditure had decreased over the years with substantial reductions in spending on general administration and on maintenance.

It was agreed to seek a higher precept in 2017-18 in order to secure funding to help address issues with the playground. The Clerk would look into this and report back to the next meeting. Action: Clerk

 

Planning

Details of current applications had already been circulated for comments.

 

 

District Council Matters

There was no report in the absence of the District and County Councillors. The Clerk noted the assistance of Councillor Alan White in getting action taken on the situation in Manor Lane.

 

Any Other Business

It was agreed that the Clerk would write to Cllr Tingey to ask if he wished to continue as a parish councillor.

Councillor Joyce had circulated a draft Village Newsletter which was positively received. It was agreed to circulate this.

It was agreed to use the next meeting in January to prepare a list of key objectives for the Parish Council in 2017.

Action: Clerk and Councillor Joyce.

 

Date of Next Meeting

 

26 January 2017. 


MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 29 September 2016 AT 7.40pm

Present: Cllrs P Whitehouse (Chairman), 
T Armstrong, P Timmis, S Forest, L Joyce, A Riches
 

In attendance: Mr I Van Arkadie (Clerk), 5 members of the public   
 
Apologies: None received 

Open Forum
During the open forum, concerns were raised about children playing in the area of the Post Office that served as the car park for the bed and breakfast. Children had occasionally been known to run into the road and there had been at least one instance where a driver had been forced to make an emergency stop. The children also posed a hazard to pedestrians visiting the Post Office. After some discussion it was agreed that the Clerk would raise the issue with Staffordshire Road Safety Partnership. The Clerk would also notify Bromford Living - as it was thought that they owned the pathway at the centre of the problem - to see if a barrier could be erected to impede access to the road. Michael Grove raised the possibility of the Parish Council making a £70.00 contribution to the cost of illuminating the church exterior. It was noted that this had become something of a tradition in previous years, though a vote would need to be taken to follow proper procedure. It would therefore be discussed under “Correspondence” on the agenda.  
Action: Chair, Clerk. 

New Councillor
Mr Alistair Riches, who was present at the meeting, had expressed interest in the vacancy for a parish councillor and had contacted both the Chair and the Clerk. The vacancy had been advertised on the noticeboard for several weeks now and no other enquiries had been received.  It was proposed that he be co-opted on to the parish council by Councillor Timmis and this was seconded by Councillor Joyce. This was unanimously agreed by all those present and the Chair welcome Mr Riches to the Parish Council. 

Declarations of Interest
There were none

Minutes of the Previous Meeting
The minutes of the meeting held on 19 May 2016 were approved, subject to a minor correction concerning the signage. This was proposed by Councillor Timmis and seconded by Councillor Armstrong.   

Matters Arising and Correspondence
The Chair reported that the dog fouling issue appeared to have improved, though there was still a problem in the churchyard. The Clerk reported that Lichfield District Council had been due to send their enforcement team to the village over the summer and he agreed to contact them for an update. It was agreed to place another reminder in the Parish News asking dog owners to act responsibly and warning of possible enforcement action if the problem continued. Councillor Armstrong had purchased the “pooh bags” and it was agreed to distribute these in the near future. 
Section 106 – Mr Alex Collins, supported by the Clerk, explained the situation regarding Section 106 monies. The situation was complicated but essentially the key points were as follows: 
Section 106 funding had now been largely superseded by the Community Infrastructure Levy (CIL). Any 106 monies payable on the basis of the Fish Pits Farm development would be ring-fenced to primary education. 
The original planning application for Fish Pits Farm had expired and the new one was still awaiting a decision. 
An advantage of CIL was that it was targeted to the local community, in this case Harlaston village, whereas Section 106 was not focused in the same way. 
There were a number of ways in which it could be calculated, but the amount paid to the Parish Council would likely be based on 15% of the payments received from the developer by the planning authority. This would probably be in the region of £18,000. 
The payment could be spread over two years due to capping regulations, but any monies due to the Parish Council would automatically be paid in October of each year. No further action by the Parish Council was required at this time. 
The new village road signs were in position and feedback had been overwhelmingly positive. The Parish Council conveyed its thanks to the Chair for his work in this. It was felt that they were well worth the £2,631.12 paid for them. The Clerk would update the asset register and notify the council’s insurers. It was agreed to buy plant boxes to place under the signs as proposed by Councillor Timmis and seconded by Councillor Armstrong. 
The request for a £70.00 donation to pay for illuminating the exterior of St Matthew’s Church was discussed. It was proposed that the request was accepted by Councillor Riches, seconded by Councillor Timmis and duly carried. 
The Clerk read out a letter from Staffordshire Highways concerning the “Icebusters” initiative whereby local communities were supplied with grit and other materials to treat pavements and footways during the winter. Queries were raised over possible liability. It was agreed that the Clerk would investigate this and report back at a future meeting.  
The Clerk gave details of an Armistice Day event to be held on 11 November in Tamworth and asked if any councillors would like to attend.  Councillor Timmis said he would consider it. 
The Clerk agreed to circulate future issues of the Staffordshire Parish Councils Association (SPCA) bulletin.
The Clerk reported that the Parish Council had received a cheque for £390.00 from the Transparency Fund. This was a government initiative to encourage Parish Councils to make use of ICT. It would be used to purchase a laptop for the use of the Clerk. This would become the property of the Parish Council and the asset inventory would be amended to reflect this. There was no cost to the Parish Council. 

Telephone Box
Councillor Joyce updated the meeting on progress with the phone box. Planning consent had been obtained and work was proceeding to convert it to a book exchange. It was agreed to proceed on this basis and collect donations of books from around the village. 
 
Neighbourhood Plans
It was noted that the village did not have a current Neighbourhood Plan. These formed part of the District Council’s Strategic Plan and served to inform planning and other decisions. This meant that the monies payable under CIL were less and that producing a Plan at this stage would not affect any CIL payments received for the Fish Pits Farm development. It was nevertheless agreed to actively consider producing such a plan. Councillor Timmis agreed to circulate copies of the old Village Plan as a guide. 



Finance
It was noted that cheques had been paid to the Clerk for his expenses and salary totally approximately £114. It was agreed to authorize cheques to Cliff Brown for the grass cutting for £170.00 and to Councillor Armstrong for the “pooh bags” at £17.80. It had been agreed at the previous meeting to pay for the new village signs at a cost of £2,631. The Clerk indicated that he would be seeking to reclaim the VAT included in the cost of the signs, along with other smaller amounts, from HMRC. It was agreed to notify the Parish Council’s insurers (Zurich) of the purchase of the signs. 
Councillor Timmis asked if a summary of what is covered by the insurance policy could be circulated and the Clerk agreed to do this before the next meeting. 
It was noted that the bank balance stood at £17,186.84 on 1 September. Spending was down on previous years and the Clerk agreed to circulate a summary to help identify where the reductions were occurring. 
Actions: Clerk

Planning
Details of current applications had already been circulated for comments. It was agreed to circulate printed copies of planning applications in future which Councillor Joyce kindly agreed to provide.  
Action: Councillor Joyce

District Council Matters
There was no report in the absence of the District and County Councillors. The Clerk would notify the respective District and County Councillors of the dates of future meetings and see if either of them did a report on their activities for circulation.  

Any Other Business
Problems had again arisen in Manor Lane with anti-social behavior, possible low level drug use and a large motorhome parked on the road or sometimes on the Fish Pits Farm site. Cars had also been seen parked on the pavement in such a way as to cause an obstruction. The Clerk had contacted Bromford Living and it was hoped to meet with their representative in the near future. Councillor Timmis also suggested referring the matter to the Safer Neighbourhoods Panel which the Clerk agreed to do. 
It was agreed that meetings would now be held on the last Thursday in every alternate month.
Action: Clerk and Chair.

Date of Next Meeting

24 November 2016

HARLASTON PARISH COUNCIL

Chairman of the Parish Council:

Cllr P Whitehouse

Old School House

Main Road

Harlaston

Tamworth B79 9JS

Tel: 01827 383590

Clerk to the Parish Council:

Mr I Van Arkadie

17 Rowley Close

Tamworth B79 9LN

Tel: 077199 265760

e-mail: ianvanarkadie@yahoo.co.uk

Notice of Meeting

Harlaston Parish Council

 

to be held in Harlaston Village Hall

on Thursday 24 November  2016 at 7.00pm

 

AGENDA

 

 

Extraordinary Agenda Item:

Presentation and consultation on the River Mease by Natural England commencing at 7.00pm

 

OPEN FORUM (7.30pm – 7.45 pm only)   An opportunity for electors to raise issues for the Parish Council’s attention

                       

Apologies for absence

 

                        Declarations of Interest

 

                        To approve Minutes of the Meeting held on 19 May 2016

 

                        Matters Arising on the Minutes:

-           Dog Fouling

-           Section 106 and Playground

-           Defibrillator Update

-           Bromford Living and Manor Lane

-           Village Telephone Box

 

                        Correspondence

 

                        Finance

 

Planning

 

District and County Council Matters

 

                        Any Other Business

 

                        Date of next Meeting

 




Chairman Pat Whitehouse The Old School, Harlaston.  01827 383590
Secretary Ian Van Arkadie, 17 Rowley Close, Edingale Tamworth, B79 9LN  07719 926576

DRAFT MINUTES OF AMEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 19 May 2016 AT 7.40pm

 

Present:                    Cllrs P Whitehouse (Chairman),

T Armstrong, P Timmis, S Forest, L Joyce

 

 

In attendance:        Mr I Van Arkadie (Clerk), 1 member of the public

                       

Apologies:                 Cllr A Tingey.

 

Open Forum

During the open forum, the issue of the Section 106 monies came up. Michael Grove mentioned a conversation he had had with an officer at Lichfield District Council who had told him that there would be no 106 funding. The Chair and the Clerk reported that they had been in correspondence with LDC on this matter and the letter was read to the meeting. It appeared to imply that – due to a change in the statutory framework and also delays in obtaining approval for the Fish Pits Farm development – money would be available, albeit significantly less than had been thought previously. The meeting expressed considerable concern over this. It was agreed that the Clerk would write to the Chief Executive of the District Council and to the Ward Member, Councillor Ashley Yeates, requesting immediate clarification. The local MP, Christopher Pincher, would be copied into the correspondence. The Chair agreed to contact the Leader of Lichfield District Council, Councillor Mike Wilcox, for his views. The Clerk would copy his letter to councilors for their comments prior to posting. The Clerk would also seek advice from the Staffordshire Parish Councils Association.

Action: Chair, Clerk.

 

Declarations of Interest

There were none

 

Minutes of the Previous Meeting

The minutes of the meeting held on 25 February 2016 were approved. This was proposed by Councillor Forest and seconded by CouncillorTimmis.

 

Matters Arising and Correspondence

The Chair reported that there had been considerable progress with the telephone box. Councillor Joyce’s husband had kindly completed a planning application and this had been passed to the Clerk.

The Chair reported that dog fouling was still an issue. LDC had been asked to take enforcement action, but it was unclear what form that action would take and whether anything had been done to date. It was agreed to purchase a supply of “pooh bags” at a cost of around £31.00 for 2,000 bags, following a suggestion from Councillor Armstrong. This was proposed by Councillor Armstrong and seconded by Councillor Forest. These could possibly be distributed via the telephone box in the fullness of time. 

Action: Clerk

The Chair reminded the meeting that there was still a vacancy for a councillor. The Clerk would initiate steps to recruit one.

Action: Clerk

 

 

 

 

Correspondence

The Clerk agreed to write to Staffs Highways to report potholes in the road, following a letter from Diane Spalding.

The Clerk would also contact the Police regarding concerns over speeding motorists and HGVs on the local roads.

Action: Clerk

 

Finance

It was noted that cheques had been paid to the Clerk for his expenses and salary totally approximately £130; it was agreed to authorize cheques to Cliff Brown for the grass cutting for £170.00 and to the SPCA for the annual membership for £146.

The Council’s insurance was due for renewal on 1 June. Quotes were being obtained and the Clerk was instructed to proceed with whichever company offered the best quote. Suggestions for companies to approach included Westminster and Hiscox.

It was noted that the bank balance stood at £19,395.84 on 29 April. This included the £6,000 precept which had now been received from Lichfield District Council.

Actions: Clerk

 

Planning

There were no comments there being no applications for consideration.

The Clerk would contact LDC regarding the application at Manor View and a query over the details of the plan and the en-suites.

Action: Clerk

 

District Council Matters

There was no report in the absence of the District and County Councillors.

 

Any Other Business

It was noted that there was still a vacancy on the council and agreed to advertise this on the noticeboard. The Clerk would find out when the Neighbourhood Highways Team were next to visit the area. The Clerk would contact Keith Dawson at West Midlands Ambulance Service to find out if there was any news regarding funding for defibrillators. The Clerk would circulate minute to Michael Grove for inclusion on the website.

The Chair briefed the meeting on alternatives for a new boundary sign for the village. All responded positively to this. It was agreed that three would be required and a preferred shape was identified. The Clerk would check with Highways on any regulatory requirements.

Action: Clerk and Chair.

 

Date of Next Meeting

 

September 2016 (Exact date to be confirmed). 

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MINUTES OF AMEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 25February 2016 at 7.30pm

 

Present:                   Cllrs P Whitehouse (Chairman),

P Timmis, L Joyce, S Forest

 

 

In attendance:     Mr I Van Arkadie (Clerk), 5 members of the public, Keith Dawson (West Midlands Ambulance Service)

                       

Apologies:              Cllr A Tingey, Cllr T Armstrong

 

 

Declarations of Interest

There were none

 

Public Open Session

The Chairman adjourned the meeting and members of the public were invited to address those present.

Keith Dawson from West Midlands Ambulance Service was welcomed to the meeting and gave a presentation on community defibrillators. He pointed out that 60,000 deaths occur in the UK each year due to sudden cardiac arrest and that up to 80% of these could be saved through quick action within 8-10 minutes. This was based on the chain of survival comprising of recognition, CPR, defibrillation and advanced life support. He demonstrated the defibrillators and explained that they could be stored either in a building or in an external cabinet. A power supply was only required to operate a light and a heater. The defibrillators would only work when applied correctly and when the system identified a cardiac arrest in the patient. The purchase cost was £1200 plus VAT, though it was hoped that a scheme operated through the British Heart Foundation would re-start in April. This would mean that a defibrillator could be obtained in return for a £400 donation. Total running costs were estimated in the region of £35 per year.  Mr Dawson reported that a number of local villages had acquired defibrillators. Alrewas had installed 8. He reported that they had been used successfully in Stone and in Lichfield. 

Other issues raised during the Open Forum included potholes on Mill Corner and the donation to St Giles Hospice (which a number of local people present were in favour of).

 

Minutes of the Previous Meeting

The meeting was reconvened. The minutes of the meeting held on 3December 2015 were approved subject to a correction under Matters Arising. This was proposed by Councillor Timmis and seconded by Councillor Joyce.

 

Matters Arising

Dog fouling was still a problem. It was agreed to use the Village Newsletter to appeal to local people not to do this and to be responsible.

The Clerk had asked the District Council about the procedure for allocating Section 106 monies, but had not received a definitive answer. It was noted that no S106 money was payable until construction had begun on Fish Pits Farm. It was also noted that planning permission had yet to be granted. It was agreed that the Clerk would write to Lichfield to seek a clear explanation of how it would operate.

Whether or not to reinstate the donation to St Giles was discussed. Councillor Joyce proposed an annual donation of £100. This was seconded by Councillor Timmis and carried, though Councillor Forest felt that donations such as this should be a matter for personal choice and not necessarily appropriate for public money.

The Clerk had made enquiries regarding Neighbourhood Plans. These were more important than Village Plans as they formed part of the local authority’s strategic development plan. The Clerk felt that it would be beneficial to the village to have one. It was agreed to find out more about them before comitting  the time and resources required.

There was discussion about the community defibrillators. Although not everyone was convinced of their efficacy it was agreed to apply for one subject to the National Heart Foundation funding being made available once again. This was proposed by Councillor Forest, seconded by Councillor Joyce and carried.

 

Correspondence

Correspondence had been received about the Community Footpaths Initiative inviting bids. A letter about mobile cinemas in rural areas was passed to the Village Hall Committee. The Playground Inspection had been completed and was considered to be a useful and thorough inspection. Whilst no high risks had been identified, Councillor Whitehouse felt that most of the equipment in the playground needed replacing and that the report said this.

 

 

Finance

The Clerk circulated the balance for the Current Account which stood at £14,008.49. If the monies transferred from the other accounts in 2013 were taken into account, this meant that the  actual balance as £6,672.98. This compared with £6,303.88 in February 2015.

It was agreed to pay cheques to the Playground Inspection Company for £75.00 and to the Community Council of Staffordshire for £17.00 to cover the fee to enter the Best Kept Village competition. This was proposed by Councillor Timmis, seconded by Councillor Joyce and carried.

                                                                                      

Planning

There were no new applications.

The Clerk reported that there were no developments to report with the planning appeal for the wind turbines at Haunton. He planned to keep a watching brief on this through the Planning Inspectorate website.

It was noted that hard copies of planning applications were no longer being distributed by the District Council following a change of policy.

 

Village Phone Box

Councillor Joyce outlined the BT Adopt a Kiosk Scheme and described how Wall Parish Council were using their’s as a book exchange. She explained that BT continued to pay lighting costs and that it would need to be added to the Parish Council’s insurance. She had confirmed with BT that the phone box in Harlaston was available for adoption. The Clerk had contacted Lichfield District Council to query whether there were any planning implications associated with a change of use. Councillor Joyce proposed that the Parish Council sought to adopt the phone box and assume ownership subject to the planning situation being clarified. This was seconded by Councillor Forest and carried.

 

District Council Matters

The Clerk had alerted CouncillorYeates to the Parish Council’s concerns about the Section 106 monies and asked for his assistance in clarifying the process.

 

Any Other Business

The Clerk was in the process of obtaining quotes for the grass cutting. It was agreed that he would further investigate the issues around the need for public liability insurance with the  Parish Council’s insurers.

The Chair reported that Councillor Tingey had resigned from the Parish Council. The Clerk was asked to initiate the process to choose a new councillor to fill the vacancy. [The resignation was subsequently withdrawn after the meeting].

 

Date of Next Meeting

Thursday 19 May 2016 at 7.15 pm.


Thursday MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY 3 December 2015 at 7.30pm

 

Present:                    Cllrs P Whitehouse (Chairman),

T Armstrong (part), P Timmis, L Joyce,

 

 

In attendance:        Mr I Van Arkadie (Clerk),  1 members of the public  

                         

Apologies:                 Cllr A Tingey, Cllr C Morrison, Cllr S Forest.

 

 

Declarations of Interest

There were none

 

Public Open Session

The Chairman adjourned the meeting and members of the public were invited to address those present.

 

Minutes of the Previous Meeting

The meeting was reconvened. The minutes of the meeting held on 10 September 2015 were approved. This was proposed by Councillor Timmis and seconded by Councillor Joyce. The Clerk advised that preferred practice for parish councils was to publish draft minutes after each meeting. These would then be approved at the subsequent meeting. Watermarks should be used to indicate whether minutes were draft or approved. The council accepted with a formal proposal by Councillor Timmis, seconded by Councillor Joyce and duly carried. 

 

Matters Arising and Correspondence

It was agreed to wait until the newsletter had been published and more work done to canvass local opinion before making a decision on the possible donation to St Giles’. Councillor Joyce agreed to draft a piece to that effect and arrange for it to be published in the Mease Valley Benefice magazine.

It was agreed that the clerk would write a piece for the Mease Valley Benefice magazine and speak to Lichfield District Council to see if more signage was available. He would also clarify the exact nature and procedure of any formal endorsement action that the District Council was able to take.

Councillor Joyce circulated information from Brtish Telecom about their “Adopt a Kiosk” scheme. Following some discussion it was agreed to defer a decision on whether to proceed with this until more councillors were present.

 

Correspondence

A number of matters concerning overhanging trees and other items had already been dealt with. The Chair had been contacted by residents concerning issues with the footpath to the rear of Manor Lane. The Clerk agreed to contact Staffordshire Highways about this.

 

 

Finance

The Clerk updated the meeting on the successful outcome of the Parish Council’s External Audit. He circulated the balance for the Current Account which stood at £14,844.43 at the end of October. It was agreed that henceforth the account balance include an indication of those funds reserved for the playground and the village green.

It was agreed following a proposal from Councillor Timmis, seconded by Councillor Joyce, that the Clerk submit a Precept request for £6000 from the District Council at the appropriate time. This was the same as in the previous three years.

It was agreed to pay cheques to the Clerk for his expenses and salary, to the Parochial Church Council to cover the cost of church illuminations and to Councillor Forest for items purchased for the Best Kept Village competition.

                                                                                      

Planning

There were no new applications.

The Clerk reported that there were no developments to report with the planning appeal for the wind turbines at Haunton. He planned to keep a watching brief on this through the Planning Inspectorate website.

The Clerk reported the planning consent for the Fishpits Farm development had now lapsed and the District Council thought that a resubmission was imminent. There was some discussion about the possible implications of this for future Section 106 monies. It was agreed that the Clerk would investigate this.

 

Neighbourhood Plans

The Clerk agreed to circulate a summary of the purpose and process for this in time for the next meeting. The Council would then decide if it wanted to produce one. The Clerk would also query the status of Harlaston’s previous plan.

 

Playground

It was agreed to commission the Play Inspection Company to undertake a safety check on the playground. This was proposed by Councillor Joyce and seconded by Councillor Timmis. The Clerk explained that while this was not essential for insurance purposes it was considered good practice and the parish council’s insurance company strongly encouraged it.

 

District Council Matters

The Clerk was asked to write to the District Councillor asking that he attend a future meeting. 

 

Any Other Business

The Clerk would contact the Police regarding large lorries in the area and also reports of dangerous driving by tractors. The Chair reported on a sum of approximately £80.00 that was apparently Neighbourhood Watch money found in the possession of a former organizer who was now deceased. It was agreed that this was matter for Neighbourhood Watch to resolve.

 

Date of Next Meeting

Thursday 25 February 2016 at 7.30 pm, then 19 May 2016 at 7.30 pm.  


As a tier of local government, parish and town councils are elected bodies with limited discretionary powers and rights, laid down by Parliament, to represent their communities and to provide services to them.

Parish councils, as the tier of government that is closest to local communities, have a central role to play in improving local quality of life.  

The Government expects principal local authorities and parish and town councils to work together to provide an effective local government for local people.

is representative of, and actively engages, all parts of its community, providing vision, identity and a sense of belonging;
is effectively and properly managed;
articulates the needs and wishes of its community;
upholds high standards of conduct;
is committed to work in partnership with principal local authorities and other public service agencies;
in proportion to its size and skills, delivers local services on behalf of principal local authorities when this represents the best deal for the local community;
works closely with voluntary groups in its community;
provides leadership to the community through its work on parish plans; and
working with its partners, acts as an information point for local services.

Parish councils are responsible for local services such as village halls, bus stops and other local facilities.   

Money for the parish council comes largely from a small percentage of the council tax electors pay.  This is called the precept.  The council has to produce accurate financial records. 



List of Parish Council Powers (this is not an exhaustive list)

Function

Powers & Duties 

Statutory Provisions 

 AllotmentsDuty to provide allotments
Power to improve and adapt land for allotments, and to let grazing rights 
Small Holding & Allotments Act 1908, ss. 23, 26, and 42.
 Baths and washhousesPower to provide public baths and washhouses Public Health Act 1936, ss. 221, 222, 223 and 227. 
 Burial grounds, cemeteries and crematoriaPower to acquire and maintain
Power to provide 
Power to agree to maintain monuments and memorials
Power to contribute towards expenses of cemeteries
Open Spaces Act 1906, Ss 9 and 10;
Local Government Act 1972, s.214;
Parish Councils and Burial Authorities (Miscellaneous Provisions) Act 1970, s.1
Local Government Act 1972, s 214(6)
 Bus sheltersPower to provide and maintain shelters Local Government (Miscellaneous Provision) Act 1953, s.4 
 Bye-lawsPower to make bye-laws in regard to pleasure grounds
Cycle parks
Baths and washhouses
Open spaces and burial grounds
Mortuaries and post mortem rooms
Public Health Act 1875 s. 164 

Road Traffic Regulation Act 1984, s. 57(7)
Public Health Act 1936, s.223
Open Spaces Act 1906, s.15
Public Health Act 1936, s. 198
 ClocksPower to provide public clocks Parish Councils Act 1957, s.2 
 Closed churchyardsPowers as to maintenance Local Government Act 1972, s.215 
 Common pasturesPowers in relation to providing common pasture Smallholdings and Allotments Act 1908, s.34 
 Conference facilitiesPower to provide and encourage the use of facilities Local Government Act 1972, s.144 
 Community centres Power to provide and equip buildings for use of clubs having athletic, social or recreational objectivesLocal Government (Miscellaneous Provisions) Act 1976 s.19 
 Crime prevention Powers to install and maintain equipment and establish and maintain a scheme for detection or prevention of crime Local Government and Rating Act 1997, s.31 
 DrainagePower to deal with ponds and ditches  Public Health Act 1936, s.260 
 Entertainment and the artsProvision of entertainment and support of the arts Local Government Act 1972, s.145 
 GiftsPower to accept Local Government Act 1972, s.139
 HighwaysPower to maintain paths and bridle-ways 
Power to light roads and public places
Provision of litter bins
Powers to provide parking places for bicycles and motor-cycles, and other vehicles
Power to enter into agreement as to dedication and widening
Power to provide roadside seats and shelters
Consent of parish council required for ending maintenance of highway at public expense, or for stopping up or diversion of highway 
Power to complain to highway authority as to unlawful stopping up or obstruction of highway or unlawful encroachment on roadside wastes
Power to provide traffic signs and other objects or devices warning of danger
Power to plant trees and lay out grass verges etc. and to maintain them
Highways Act 1980, ss.43, 50
Parish Councils Act 1957, s.3
Highways Act 1980, s.301
Litter Act 1983, ss.5,6
Road Traffic Regulation Act 1984, ss.57, 63
Highways Act 1980, ss. 30, 72
Parish Councils Act 1957, s.1
Highways Act 1980, ss.47, 116
Highways Act 1980, s.130
Road Traffic Regulation Act 1984, s.72
Highways Act 1980, s.96


 Investments Power to participate in schemes of collective investmentsTrustee Investments Act 1961, s.11 
 LandPower to acquire by agreement, to appropriate, to dispose of
Power to accept gifts of land 
Local Government Act 1972, ss.124, 126, 127
Local Government Act 1972, s139
 LitterProvision of receptacles Litter Act 1983, ss.5, 6 
 LotteriesPower to Promote  Lotteries and Amusements Act 1976, s.7 
 Mortuaries and post mortem roomsPowers to provide mortuaries and post mortem rooms Public Health Act 1936, s.198 
 Open spacesPower to acquire land and maintain Public Health Act 1875, s.164 Open Spaces Act 1906, ss.9 and 10 
 Parish documentsPowers to direct as to their custody Local Government Act 1972, s.226 
 Telecommunications facilitiesPower to pay public telecommunications operators any loss sustained providing telecommunication facilities Telecommunications Act 1984, s.97 
 Public buildings and village hallPower to provide buildings for public meetings and assemblies Local Government Act 1972, s.133 
 Public conveniencesPower to provide Public Health Act 1936, s.87 
 Town and country planning Right to be notified of planning applications Town and Country Planning Act 1990, Sched. 1, para. 8 
 TourismPower to encourage visitors and provide conference and other facilities  Local Government Act 1972, s.144 
 Traffic calmingPowers to contribute financially to traffic calming measures  Highways Act 1980, s.274A 
 TransportPowers in relation to car-sharing schemes, taxi fare concessions and information about transport 
Powers to make grants for bus services
Local Government and Rating Act 1997, s.26, 28 and 29 
Transport Act 1985, s.106A
 War memorialsPower to maintain, repair, protect and alter war memorials War Memorials (Local Authorities' Powers) Act 1923, s.1; as extended by Local Government Act 1948, s.133 
 Water supplyPower to utilise well, spring or stream and to provide facilities for obtaining water from them  Public Health Act 1936, s.125

(reference: Department for Communities and Local Government (2002) The Quality Parish and Town Council Scheme - The Quality Scheme Explained

Councillors

Parish Councillors

 Chairman  Cllr  P. Whitehouse

The Old School

Main Road

Harlaston

Tamworth

B79 9HT

email: 


 Councillor  Cllr Sue Forest

Osborne House

Main Road

Harlaston

Tamworth

B79 


 Councillor  Councillor Peter Timmis

Manor Farm

Main Road

Harlaston

Tamworth

   B79 9
   Email Petertimmis40@hotmail.com


 Councillor Councillor Louise Joyce
  The Greenyard
  Main Road

Harlaston

Tamworth

B79 9JX



 Councillor  Cllr Alistair Riches

The Forge

Main Road

Harlaston

Tamworth

  B79 9JU
Councillor

 Cllr Tony Armstrong
 Mease House
 76 Main Road
 Harlaston
 Tamworth 
 B79 9HT

 Councillor  Cllr Craig Morris
 The Old Rectory
 Churchside
 Harlaston 
 Tamworth
 B79 9HE

 Clerk to the Parish Council Ian Van Arkadi
 17 Rowley Close
 Edingale
 Tamworth
 B79 9LN

 Tel: 01827 383140
 Email:   ianvanarkadie@yahoo.co.uk



Parish Council Meetings


Public participation takes place during open forum.  This occurs before every parish council meeting.  It gives residents of the parish the opportunity to put their views forward to the parish council or ask questions about parish council business. 
 

Some items raised at open forum might be discussed at the council meeting immediately following the forum.  However, in some instances they may be discussed at the next meeting. 

Parish councils must be notified of all planning applications.  The council can make comments, observations and recommendations. The final decision on approval or otherwise, however, rests with Lichfield District Council.

Suggestion box:

There is a new suggestion box next to the village notice board. If anyone in the village has any suggestions, please leave a comment in the box and the Parish Council will discuss it at the next Parish Council meeting.

 

Parish Council meeting dates:

The Parish Council will be meeting at the Village Hall on the last Thursday of each alternate month. The dates are as follows:

- 24 November

- 26 January

- 30 March

- 25 May

- 27 July

- 28 September

- 30 November

 

All villagers are welcome to attend.

 

Village telephone box

The Parish Council are pleased to announce that the village telephone box will soon be converted into a village library. The Parish Council will be looking for book donations over the next few months...watch this space!

 




Parish Council Meeting Minutes 

2015

2014

2013


 
 
 
 
 
 
2012
 





Minutes of Meeting Held on 22 March 2012

Minutes of Meeting Held on 19 January 2012

2011










2010







2009 









Harlaston Parish Council Audits 


The latest audit report can be viewed here: