Harlaston Parish Council

Parish Councillors

Chairman Cllr P. Whitehouse
The Old School
Main Road
Harlaston
Tamworth
B79 9HT
Councillor Cllr Sue Forest
Osborne House
Main Road
Harlaston
Tamworth
B79
Councillor
Councillor
Vice chairperson
Cllr Louise Joyce
The Greenyard
Main Road
Harlaston
Tamworth
B79 9JX
Councillor
Councillor Cllr Tony Armstrong
Mease House
76 Main Road
Harlaston
Tamworth
B79 9HT
Councillor Steve Hill
Acacia Grove Farm
Harlaston 
Tamworth Staffs

Clerk to the Parish Council Ian Van Arkadie
17 Rowley Close
Edingale
Tamworth
B79 9LN
Tel: 01827 383140
Email:  Harlastonpc@gmail.com
Councillor Chris Foster
Main Road
Harlaston
Tamworth, Staffs
B79 9HT
Email chris_a_foster@hotmail.com

Dates of Parish Council Meetings

Monday 26th November 2018
All at 7.30 pm onwards.
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HARLASTON PARISH COUNCIL

Chairman of the Parish Council:

Cllr P Whitehouse

Old School House

Main Road

Harlaston

Tamworth B79 9JS

Tel: 01827 383590

Clerk to the Parish Council:

Mr I Van Arkadie

17 Rowley Close

Tamworth

 B79 9LN

Tel: 077199 26576

e-mail:harlastonpc@gmail.com

 


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MINUTES OF A MEETING OF HARLASTON PARISH COUNCIL HELD IN THE VILLAGE HALL ON Monday 24 September 2018 AT 7.30pm

 

Present:                   Cllrs P Whitehouse (Chairman),

S Forest, C Foster, S Hills, Louise Collins, E Hollis (part)

 

 

In attendance:        Mr I Van Arkadie (Clerk), 2 members of the public

                         

Apologies:               There were none.

 

Declarations of Interest

There were none

 

Minutes of the Previous Meeting

The minutes of meetings 0n 16 July were approved. This was proposed by Cllr Foster, seconded by Cllr Forest and duly carried.

 

Co-option of New Councillor

As there had been no requests for an election in the specified time period, it was agreed to co-opt Mrs Emma Hollis as a parish councillor. This was proposed by Cllr Armstrong, seconded by Cllr Forest and duly carried. The chairman welcomed Mrs Hollis to the Parish Council.

 

Public Open Forum

A member of the public present raised the issue of whether Harlaston should join Elford and Edingale in supporting the joint bus initiative operated in partnership with Solus Coaches. The member of  the public pointed out that whilst the service currently in operation had its limitations, it did at least represent a level of service where at present there was none. There was some discussion and it was agreed to discuss it in detail later in the meeting as this mattee was on the agenda.

 

Matters Arising and Correspondence

Further correspondence had been received about the proposed developments and the creation of a new business park adjacent to the M42. The major point of concern for Harlaston was the potential traffic impact and this had been discussed at the July meeting. It was agreed that the Clerk would write to the relevant highways authority, thought to be Leicestershire County Council, expressing the parish council’s concern.

The Parochial Church Council had asked the Parish Council for a contribution of £182.00 to the cost of hammer repairs to the church clock. After some deliberation, the council agreed to defer a decision on this until the likely dispersal of future monies raised at the Open Gardens was known.

 

Finance

The Clerk reported that the balance stood at £22,718.71 at the end of August compared with £18,534.34 for the same period in 2017.

There was then a discussion over the funding of the redevelopment of the playground.

The balance reported included monies transferred in from the Business Reserve Account (12/6/13): £77.31; money transferred from Village Green Account (12/6/13): £4,890.30; money paid in from Coventry Building Society Account  - Playground Account (3/3/14)  £2,367.90.

The meeting was asked to note that the Parish Council had been in receipt of additional precept of £2,863.00 for development works on the village playground in 2017-18 and again in 2018-19.  development. A total of £1951.00 had been further raised for the playground through donations and events in the village. These figures were included in the current account balance. This meant that a total of £10,044.90 was currently held for the redevelopment of the playground. 

The clerk reported that confirmation had now been received from Lichfield District Council concerning the CIL monies associated with the Fish Pits Farm development. The total amount payable was to be just over £18,600 though payments could be staggered over a lengthy time period.

With regard to the playground it was agreed that the Clerk would contact Councillor White’s office at Staffs County Council to determine if the £1,000 in community funding could still be made available. It was further agreed that Councillor Foster would explore other sources of potential funding. The Clerk would supply Councillor Foster with details of the company that had supplied the new outdoor equipment as part of the refurbishment of Edingale’s village playground.

On a more general note it was agreed that the Clerk would henceforth include details of fixed costs and projected expenditure in the financial reports in order to supply a more rounded picture.

 

Planning

It was known that an application had been made for changes to the development at Fish Pits Farm. As far as was known these were fairly minor changes to the floor plan of the planned properties.

A number of villagers had raised the fact that new garages had been erected off Haselour Lane. The Clerk was asked to notify the planning department to make them aware of this.

It was agreed that the Clerk would henceforth provide a list of existing planning applications to each meeting.

 

Buses

There was considerable discussion about the buses. Concerns were expressed that the current partnership arrangement operated by Edingale and Elford would not actually meet the needs of the local communities. This was because there were only 2 return journeys each week and the timetable (outward around 9.30 am returning around 1.30 pm) would not suit local people. The notes of the discussion at the July meeting and the information received from Edingale Parish Council on costs were considered. This assumed that sufficient return journeys per week would be made from Harlaston to generate £30.00 income through voluntary contributions. On this basis the net cost to the Parish Council would be approximately £935.00 per year. It was agreed that there were questions over the long term sustainability of the service; Councillor Collins also asked about liabilities and insurance cover. After some discussion it was proposed by Councillor Foster that a pilot project be entered into to determine demand and take-up. The Parish Council would review the situation after 3 months and would expect take up to at least equal the figures included in the Edingale estimates. The Parish Council reserved the right to make its own decision on this and no commitment was given at this time. Concern was expressed that pilot projects could often be difficult to withdraw from. Given the lack of a consensus the Chairman called for a vote. The outcome of this was it was agreed to proceed with a pilot with 4 votes in favour and 2 against. The Clerk was asked to make enquiries to find out how to progress this.

 

District and County Council Matters

There was none.

 

 

 

 

Any Other Business

Cllr Armstrong reported on the Community Speedwatch which had now run 7 sessions and recorded 117 instances of excessive speed with details being passed to the Staffordshire Safer Roads Partnership. All were impressed with the success of this. It was hoped to be able to secure a grant for £800 to purchase more equipment. All commented on the new speed advisory warning signs in Wigginton which were regarded as effective and attractive.

The Chairman reported that he planned to paint the mileposts once he had the requisite paint. Thanks were expressed to Mick Brown for the donation of a bench to the village. Thanks were also expressed to Sue and Derek Forest for the donation of the plants in pots.  

The Clerk was asked to again contact Highways regarding blocked gullies in the village.

 

Open Forum

No issues were raised.

 

Date of Next Meeting(s)

 

Monday 26 November 2018

 

The Clerk would ensure that this was publicized in the parish magazine.


Minutes of Parish Council Meetings 

2014

.

Harlaston Parish Council

Details of public land and building assets

2016-17

The following public land is owned by the Parish Council:

Harlaston Village Play Area

Located off Manor Lane, Harlaston

Grid reference: SK216109

Approximate area: 1,500 m² (0.37 acres)

There are no building assets owned by the Parish Council.


Harlaston Parish Council

Items of Expenditure Above £100.00

2016-17

 

Date

Purpose

Excl VAT

£

Non Recoverable VAT £

Recoverable VAT

£

Total

£

11/4/16

Salary

125.40

 

 

125.40

11/14/16

Maintenance

170.00

 

 

170.00

5/5/16

Salary

102.55

 

 

102.55

19/5/16

Maintenance

170.00

 

 

170.00

19/5/16

Subscription

146.00

 

 

146.00

20/5/16

Salary

102.95

 

 

102.95

20/6/16

Insurance

509.79

 

 

509.79

20/6/16

Maintenance

197.76

 

49.44

247.20

4/7/16

Salary

102.95

 

 

102.95

17/7/16

Maintenance

170.00

 

 

170.00

17/7/16

Maintenance

170.00

 

 

170.00

1/8/16

Maintenance

170.00

 

 

170.00

1/8/16

Salary

102.95

 

 

102.95

15/9/16

Salary

102.95

 

 

102.95

23/9/16

Maintenance

2,192.60

 

438.52

2,631.12

23/9/16

Maintenance

170.00

 

 

170.00

29/9/16

Salary

114.95

 

 

114.95

29/9/16

Maintenance

105.00

 

21.00

126.00

4/11/16

Salary

102.95

 

 

102.95

4/11/16

Maintenance

170.00

 

 

170.00

6/12/16

Salary

102.95

 

 

102.95

6/1/17

Salary

125.40

 

 

125.40

13/3/17

Election Expenses (LDC)

110.09

 

 

110.09

30/3/17

Salary

125.40

 

 

125.40

30/3/17

Subscription

138.00

 

 

139.00

30/3/17

Maintenance

154.92

 

 

154.92

 

 

 

 

 

 

 



The Role of Parish Councils

As a tier of local government, parish and town councils are elected bodies with limited discretionary powers and rights, laid down by Parliament, to represent their communities and to provide services to them.


Parish councils, as the tier of government that is closest to local communities, have a central role to play in improving local quality of life.  

The Government expects principal local authorities and parish and town councils to work together to provide an effective local government for local people.

is representative of, and actively engages, all parts of its community, providing vision, identity and a sense of belonging;
is effectively and properly managed;
articulates the needs and wishes of its community;
upholds high standards of conduct;
is committed to work in partnership with principal local authorities and other public service agencies;
in proportion to its size and skills, delivers local services on behalf of principal local authorities when this represents the best deal for the local community;
works closely with voluntary groups in its community;
provides leadership to the community through its work on parish plans; and
working with its partners, acts as an information point for local services.

Parish councils are responsible for local services such as village halls, bus stops and other local facilities.   

Money for the parish council comes largely from a small percentage of the council tax electors pay.  This is called the precept.  The council has to produce accurate financial records. 



List of Parish Council Powers (this is not an exhaustive list)

Function

Powers & Duties 

Statutory Provisions 

 Allotments Duty to provide allotments
Power to improve and adapt land for allotments, and to let grazing rights 
Small Holding & Allotments Act 1908, ss. 23, 26, and 42.
 Baths and washhouses Power to provide public baths and washhouses  Public Health Act 1936, ss. 221, 222, 223 and 227. 
 Burial grounds, cemeteries and crematoria Power to acquire and maintain
Power to provide 
Power to agree to maintain monuments and memorials
Power to contribute towards expenses of cemeteries
Open Spaces Act 1906, Ss 9 and 10;
Local Government Act 1972, s.214;
Parish Councils and Burial Authorities (Miscellaneous Provisions) Act 1970, s.1
Local Government Act 1972, s 214(6)
 Bus shelters Power to provide and maintain shelters  Local Government (Miscellaneous Provision) Act 1953, s.4 
 Bye-laws Power to make bye-laws in regard to pleasure grounds
Cycle parks
Baths and washhouses
Open spaces and burial grounds
Mortuaries and post mortem rooms
Public Health Act 1875 s. 164 

Road Traffic Regulation Act 1984, s. 57(7)
Public Health Act 1936, s.223
Open Spaces Act 1906, s.15
Public Health Act 1936, s. 198
 Clocks Power to provide public clocks  Parish Councils Act 1957, s.2 
 Closed churchyards Powers as to maintenance  Local Government Act 1972, s.215 
 Common pastures Powers in relation to providing common pasture  Smallholdings and Allotments Act 1908, s.34 
 Conference facilities Power to provide and encourage the use of facilities  Local Government Act 1972, s.144 
 Community centres  Power to provide and equip buildings for use of clubs having athletic, social or recreational objectives Local Government (Miscellaneous Provisions) Act 1976 s.19 
 Crime prevention  Powers to install and maintain equipment and establish and maintain a scheme for detection or prevention of crime  Local Government and Rating Act 1997, s.31 
 Drainage Power to deal with ponds and ditches   Public Health Act 1936, s.260 
 Entertainment and the arts Provision of entertainment and support of the arts  Local Government Act 1972, s.145 
 Gifts Power to accept  Local Government Act 1972, s.139
 Highways Power to maintain paths and bridle-ways 
Power to light roads and public places
Provision of litter bins
Powers to provide parking places for bicycles and motor-cycles, and other vehicles
Power to enter into agreement as to dedication and widening
Power to provide roadside seats and shelters
Consent of parish council required for ending maintenance of highway at public expense, or for stopping up or diversion of highway 
Power to complain to highway authority as to unlawful stopping up or obstruction of highway or unlawful encroachment on roadside wastes
Power to provide traffic signs and other objects or devices warning of danger
Power to plant trees and lay out grass verges etc. and to maintain them
Highways Act 1980, ss.43, 50
Parish Councils Act 1957, s.3
Highways Act 1980, s.301
Litter Act 1983, ss.5,6
Road Traffic Regulation Act 1984, ss.57, 63
Highways Act 1980, ss. 30, 72
Parish Councils Act 1957, s.1
Highways Act 1980, ss.47, 116
Highways Act 1980, s.130
Road Traffic Regulation Act 1984, s.72
Highways Act 1980, s.96


 Investments  Power to participate in schemes of collective investments Trustee Investments Act 1961, s.11 
 Land Power to acquire by agreement, to appropriate, to dispose of
Power to accept gifts of land 
Local Government Act 1972, ss.124, 126, 127
Local Government Act 1972, s139
 Litter Provision of receptacles  Litter Act 1983, ss.5, 6 
 Lotteries Power to Promote   Lotteries and Amusements Act 1976, s.7 
 Mortuaries and post mortem rooms Powers to provide mortuaries and post mortem rooms  Public Health Act 1936, s.198 
 Open spaces Power to acquire land and maintain  Public Health Act 1875, s.164 Open Spaces Act 1906, ss.9 and 10 
 Parish documents Powers to direct as to their custody  Local Government Act 1972, s.226 
 Telecommunications facilities Power to pay public telecommunications operators any loss sustained providing telecommunication facilities  Telecommunications Act 1984, s.97 
 Public buildings and village hall Power to provide buildings for public meetings and assemblies  Local Government Act 1972, s.133 
 Public conveniences Power to provide  Public Health Act 1936, s.87 
 Town and country planning  Right to be notified of planning applications  Town and Country Planning Act 1990, Sched. 1, para. 8 
 Tourism Power to encourage visitors and provide conference and other facilities   Local Government Act 1972, s.144 
 Traffic calming Powers to contribute financially to traffic calming measures   Highways Act 1980, s.274A 
 Transport Powers in relation to car-sharing schemes, taxi fare concessions and information about transport 
Powers to make grants for bus services
Local Government and Rating Act 1997, s.26, 28 and 29 
Transport Act 1985, s.106A
 War memorials Power to maintain, repair, protect and alter war memorials  War Memorials (Local Authorities' Powers) Act 1923, s.1; as extended by Local Government Act 1948, s.133 
 Water supply Power to utilise well, spring or stream and to provide facilities for obtaining water from them   Public Health Act 1936, s.125

(reference: Department for Communities and Local Government (2002) The Quality Parish and Town Council Scheme - The Quality Scheme Explained

Notes on Harlaston  Parish Council Meetings


Public participation takes place during open forum.  This occurs for up to 15 minutes, at the beginning and at the end of the General meeting.  It gives residents of the parish the opportunity to put their views forward to the parish council or ask questions about parish council business. 
 

Some items raised at open forum might be discussed at the council meeting immediately following the forum.  However, in some instances they may be discussed at the next meeting. 

Parish councils must be notified of all planning applications.  The council can make comments, observations and recommendations. The final decision on approval or otherwise, however, rests with Lichfield District Council.

Suggestion box:

There is a new suggestion box next to the village notice board. If anyone in the village has any suggestions, please leave a comment in the box and the Parish Council will discuss it at the next Parish Council meeting.

 

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News2017-05-30    

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Financial Information   

                                         Harlaston Parish Council Audits 


The latest audit report can be viewed here: